Main purpose of the job
To provide high-level planning and portfolio management support to the Director and Projects. Specifically in the areas of support on grants and contract management and reporting, Human Resources planning and management, operational oversight, and support for infrastructure planning and development
Location
Ward 21 CRS - 22 Esselen Street, Hillbrow, Johannesburg
Key performance areas
Strategic Financial and Human Resources Management
Provide long-range financial, grant, human resources, and infrastructure planning to ensure efficient project delivery over the full project life-cycle
Assist with securing new business and grant applications by active involvement and collation of information required to write and complete grant applications
Ensure compliance with donor reporting and preparation of quality reports
Monitor project expenditure and burn rate, identify areas of over and underspend and provide guidance on mitigation and/or correction as required
Project Management
Conduct ongoing financial analysis, risk assessment, and forecasting to ensure effective project delivery
Ensure sound full function project management principles are applied across all projects for the entire life cycles of projects thereby enabling the effective management of all projects within the portfolio
Maintain current project tracking tools to provide technical line of sight reporting on all key project deliverables
Create, implement and maintain viable project tracking tools that will enhance and enable efficient project delivery methods
Operations Management
In conjunction with Human Resources and the respective line manager, guide and manage the recruitment, selection, and onboarding processes for new team members
Ensure project orientation is formally conducted with all new starters inclusive of an on-the-job training plan
Actively engage with grants management and HR representatives to build systems to ensure routine, regular, and timely inputs are received from these groups to enable project delivery
Actively engage with the Facilities team within Operations to ensure all maintenance requirements of the clinical research sites, and any expansion of such sites are effectively managed
Provide logistical, administrative, and procurement support to ensure all team members have sufficient working stations and work tools to enable rapid start-up of new starters and new projects
Staff Management
Effective self-management and performance ownership
Required minimum education and training
B. Com Accounting or Business Administration
Desirable additional education, work experience, and personal abilities
Comprehensive financial and Contract operations experience
Knowledge of USAID and/or NIH donor requirements and regulations
Demonstrated MS Office skills including advanced MS Excel skills and understanding of accounting packages
Proven track record of full function project management across multiple projects concurrently, across all life stages of project management
Soundtrack record of developing and administering effective organizational policies and procedures in diverse environments
Results-driven, with proven success in building strong, lasting relationships with managers, associates, and clients
Ability to work independently.
Required minimum work experience
8-10 years working experience, of which a minimum of 5 years should be at a Senior Project Manager
