Embassy Summer - 2024 Malta Activity Manager

Embassy Summer - 2024 Malta Activity ManagerJoin our winning team of global superstars in summer 2024 Embassy Summer, under its parent company EC English, offers award winning summer vacation programmes for young people across multiple locations in the UK, USA, Canada, Malta, UAE & South Africa. Students learn either English or French whilst immersing themselves in the local culture and surroundings. Our programmes are a combination of language classes, exciting excursions and fun-filled sporting, creative and social activities.
From its humble beginnings in Hastings over four decades ago, Embassy Summer has today evolved in to a globally recognised and trusted brand. Our vision is to help our students succeed in a global community. We love bringing our young learners from around the world together through a common language and building global connections.
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Position Summary: The Activity Manager is responsible for the organisation and delivery of a high-quality activity and programme for students, which includes inspiring; training and managing Activity Leaders to achieve this goal. In addition, they also are responsible for the safe delivery and coordination of all logistics necessary for off-site excursions.
Key Responsibilities: Promoting and safeguarding the welfare of students for who you are responsible and with whom you come into contact
Managing, leading, and inspiring the activity team to deliver the activity programme with an exemplary level of dedication to students' development and welfare
Maximising students and group leaders' satisfaction by ensuring activity experiences meets or exceeds their expectations
Ensuring the activities operate to the highest standards of relevant Health & Safety, safeguarding and HR practices
Ensuring the activity programme runs within the pre-determined budgets & take responsibility for the timely and accurate submission of all administration
Manging and overseeing effectively the contribution and performance of the other members of the Activity Management team
Specific duties include: To hold regular meetings with Group Leaders and to assist in the Group Leader induction process
To review numbers for activities
To update the coach split after receiving the coach bookings from HO
To induct and train Activity staff to in Best Practices that facilitates the high-quality delivery of all activities, extending to their ongoing training, pre-tripbriefings, performance observations and appraisals
To prepare and update programmes as changes are requested
To keep record of activities and subsequent changes, ensuring these are made available to Head Office
To effectively promote optional activities, manage optional trip costing, sales and advertising
To assist in the completion of weekly and daily working rotas for Activity staff
To take part in and/or lead a variety of meetings with management and staff
To assist with student arrival and departures at centre as needed and requested by
the Centre Manager
To work with the Welfare Officer to ensure Risk Assessments are comprehensive and control measures are being implemented by frontline staff on activities
To carry out other task related to activities in absence of the Activity Management team
To support other managers and carry out other operational/campusduties as assigned or requested by the Centre Manager
To demonstrate safe and healthy working practices at all times and manage the workplace so that it is a safe and healthy environment for staff and students
Organisational Compliance: The job holder will be expected to operate in accordance with the company's Code of Conduct, and any local policies and operating procedures relating to academic, welfare and safeguarding matters.
Employees are required to cooperate fully with all arrangements in place related to Health and Safety which include implementation and compliance with control measures resultant from risk assessments and engagement with, and completion of, any relevant Health and Safety training.
Education Required: Educated to Degree level or equivalent/or working towards
Safeguarding Level 1 (Desirable – if not in possession, Embassy Summer will provide the necessary course upon successful selection)
Additional Qualifications Desired: Specialism in sports coaching, drama or dance
Experience Required: Experience in a role involving organisation / logistics / travel
A high degree of IT competency- Outlook & MS Office (specifically Excel)
Experience in leading a team
Experience Desired: Experience working with juniors
Management experience in a summer school environment
Knowledge/worked before in Malta
Personal Attributes: Ability to lead and inspire a team
Excellent communication and interpersonal skills
Excellent organisational and planning skills
Ability to deal and resolve complex problems and issues
Ability to work under pressure, multi-task, prioritise tasks and meet tight deadlines
Demonstrates the ability to form and maintain appropriate relationships and personal boundaries with children and young people
Demonstrates emotional resilience in working with challenging behaviours
Demonstrates a positive attitude to the use of authority and maintaining discipline
Demonstrates an exceptional level of attention to detail
Fluent in written and spoken English
Knowledge of any other languages is considered advantageous
Eligibility and Safe Recruitment: Applicants MUST be eligible to work in the EU. Embassy Summer is committed to promoting and safeguarding the welfare of children and young people and expects all staff to share this commitment:
AllgapsinCVs must be explained satisfactorily
Proof of identity and (where applicable) qualifications will be required
Clear Criminal Record Check and references will be required prior signature of the contract
Working Week: 6 days* outof 7 (1 day off per week)
All management roles are residential
* Maximum weekly hours will be detailed in the Offer Letter
Remuneration: Our competitive Management weekly pay, inclusive of accommodation, will be based on the size of the centre and experience. We will discuss this with you at the time of your interview.
Accommodation is provided from the night before your first working day until the night of your last working day.
Embassy Summerdoes not cover costs for flight tickets and airport transfer to/from the accommodation.
Equality and Diversity: Equality and diversity are at the heart of everything we do. Our learning opportunities are open to everyone, regardless of their background and circumstances, and we apply the same standards to the staff we employ.
Please confirm that you are eligible to work in the EU* Please provide details and upload any relevant documentation as to your eligibility such as your EU passport or ID card (only .pdf or .JPEG).* Where did you hear about Embassy Summer?
DATES AVAILABLE FOR WORK

Our programmes run from mid -June - end of August.
What is the earliest date you can start?* What is the latest date you can work until?
(Please only select dates between June-August)* DECLARATION

I declare that the information given on this form is complete and accurate. I understand that to knowingly give false information, or to omit any relevant information could result in the withdrawal of any offer of employment. Or if selected, this could result in my dismissal or possible referral to the police, at any time in the future.

I declare that I am NOT barred or disqualified from working with children, or subject to any sanctions or conditions on my employment as imposed by any regulatory body.

Data collected on this form will be processed for the purpose of selection of the successful candidate. All information will remain confidential and will only be viewed by those involved in the selection process. By submitting this form, consent is given for the information here to be used for the above purpose.

If you agree with the above, Please sign below.* BEFORE SUBMITTING YOUR APPLICATION:
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