The holder of this position will be responsible for the introduction of various and diverse projects, project planning and project coordination. The Project Manager needs to be able to work independently and collaboratively with various stake holders, providing input into the complex aspects of a project.
The incumbent must be passionate about working with business and other stakeholders to effectively hold government to account for the improvement of administration, systems, and processes, whilst also assessing and questioning expenditure trends. In doing so, strong interpersonal and communications skills, business acumen and expertise and a thorough understanding of business principles and the corporate landscape in South Africa will be essential. This position requires a generalist with demonstrable experience in project management and process efficiency and who has the necessary knowledge and qualifications.
OUTPUT 1: PROJECT MANAGEMENT
• Create project structures for stakeholders including timelines, project plans, tasks, team responsibilities and status reporting.
• Regularly update, review, and amend actions on OUTA's Project Management system (e.g. ProofHUB).
• Support in the delivery of consultancy and analysis for projects, implementing opportunities for simplification, efficiency, and enhancement to deliver business process improvements, stakeholder satisfaction, cost reduction and revenue growth.
• Develop reports and analytics to drive project improvements.
• Support testing of processes against agreed specifications, corporate standards and make recommendations for process/ procedural improvement.
• Delivery of projects (including all key milestones) on time, within budget and to agreed quality
criteria from concept through to market launch.
• Responsible for the set-up and management of project governance, scope, risk and issues,
compliance, resource planning and reporting
• Reporting progress, the identification of key risks and issues, and their escalation
• Responsible for removing barriers and risks through problem-solving, negotiation, open
communication, and direct influencing of stakeholders within the project.
• Excellent communicator of plans and information: strong skills in building the case for change,
drawing on data and analytical techniques and communicating this to audiences.
• Be agile: Uses knowledge of best practice and project management to work effectively with peers
across the business.
• Keep abreast of business and public needs to ensure project relevance.
• Establish and maintain a strong network of experts.
• Act as spokesperson on projects as and when needed.
• Be able to produce factual, concise, and well-written reports.
• Provide project specific research of a high quality.
OUTPUT 2: PROJECT PLANNING
• Identify relevant/ pertinent objectives when planning projects.
• Evaluate progress of project and objectives regularly
OUTPUT 3: TEAM MANAGEMENT
• Support, guide, and supervise the assigned support team.
• Understanding and management of team dynamics and encouraging good relationships
• Understanding and management of good relationships with the OUTA operations team
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