This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
ResponsibilitiesAssists project team with day-to-day support of the project or siteOrganizes and expedites flow of work through project or site and initiates follow up actionMaintains knowledge of project status, scheduling requirements, and departmental operations/proceduresAssists with setup, development and coordination of site-specific PMP and PIFsSets up and maintains hard copy and electronic site file directoriesIssues and approves access to shared project drives and websitesEnsures the correct functioning of facilities, office and/or business support services.Performs clerical, administrative and general office duties including transcription, typing, and recordingEnsures reports and documents follow company and project standards and qualityManages project specific forms and instructionsCoordinates, schedules and prepares information for meetings and appointments •Assists field operations with completion of daily time sheetsAssists with onboarding/orientation of personnelAssists with internal and external project auditsArranges travel, accommodations and car rentalsPrepares letters and memoranda for manager's reviewGathers data and material information to be billedScans, emails, answers phones, makes copiesQualificationsQualifications: High school education or equivalent is preferred.Knowledge, skills and experience: Five years of project/admin experience in the Engineering and Construction industry desirable.At least 7-10 years of project/admin experienceProficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and OutlookAbility to correspond and interact with others in a courteous and professional mannerPossess good organizational skillsSelf motivated to learnMust have valid Driver's LicensePersonal attributes: Exceptional organisational skillsAbility to handle multiple tasks and changing priorities in a fast paced environmentUnderstands and controls one's emotions with empathy for othersUse effective verbal and written communication skillsclearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks tounderstand others perspectives.Uses initiative and a proactive approach to problem solvingCommitment to continuous improvementDemonstrates commitment to Wood Values, Visions & BehaviourAbout Us Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
Job Info Job Identification 5728 Job Category Administration & Support Posting Date 03/25/2024, 12:57 PM Job Schedule Full time Locations Pietersburg, Limpopo, South Africa #J-18808-Ljbffr
