General administrative duties which include:Document controlQuality compliance checksMinute-takingUpdating office bids on the bid registerAssistance with the Quality Management SystemOrganising training courses for the staff and associated administration involvedPreparation of tendersRelief reception dutiesFollow up on submitted bidsCheck supplier invoicesRegistration of bidsTravel management- local and internationalTimesheets and sundriesDiary managementCoordinate meetings and boardroom bookingsFiling project documentsTracking training spend vs budgetLog training time/training requestsOpen new projects on BSTCoordinate and Capture Resource Planner (Division resource tool)Support Project Manager with regards to daily requirements as needed – transmittals, filing, data capturing, extracting of information, noodles etc.Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievementsAssistance at team meetings and other site and Project Manager level meetings as required – documentation, information registers, status reports, agendas, meeting minutes etc.Document controlAssist with the development and delivery of progress reports, documentation and presentationsSupport and conduct secretarial duties to OOPM and OOPDForecast rolloverSetting up client questionnairesPreparation of invoices and payment certificatesKEY CHALLENGES Project managementQuality complianceRECOMMENDED QUALIFICATIONS, SKILLS AND EXPERIENCE MatricMinimum 3 years' experienceHigh proficiency in MS WordHigh proficiency in PowerPointHigh proficiency in skills in ExcelAn added bonus would be experience in the consulting engineering or construction industriesAt Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
About UsSMEC is a global engineering, management and development consultancy delivering innovative solutions for our clients and partners. Leveraging our 70-year history of delivering nation-building infrastructure, we provide technical expertise and advanced engineering services to resolve complex challenges across major infrastructure and energy projects.
SMEC has a long and proud history which dates back to Australia's iconic Snowy Mountains Hydroelectric Scheme in 1949, one of the largest and most complex hydroelectric schemes in the world. Headquartered in Australia, we have offices across more than 35 countries in Oceania, Southeast Asia, South Asia, Africa and the Americas. Together with our clients and partners, we deliver projects that directly contribute to improving health, quality of life and development outcomes for communities and neighborhoods around the world. Driven by innovation, ingenuity and skill, our people have shaped these outcomes in some of the world's most remote and challenging environments.
Since 2016, SMEC has been a member of the Surbana Jurong Group, an Asia-based global powerhouse of over 16,000 employees. Through our network of global specialists and by collaborating with local partners, we connect clients with the best teams and capabilities to deliver sustainable solutions.
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