Job Purpose:To procure, monitor, control, conduct spend analysis for the company. Reporting to the Procurement Manager Minimum Requirements:Matric/ N3 school leaving Certificate National Diploma in Supply Chain Management or related qualification / CIPS level 4Minimum 5 years' experience in a similar roleBCOM in Supply Chain Management or CIPS level 5 and above (Highly Advantages) Responsibilities:Procurement Management:Ensure integrity and transparency in supplier management and sourcingAssist in the supervision of procurement administration employeesParticipate in the vendor approval process on SharePointAssist in identifying procurement synergies and opportunities to become more efficientFacilitate cross functional & cross plant communication forum to seek synergies and benchmarksImplement continuous improvement activities with suppliers to achieve supply base management targetsIdentify negotiation opportunities (cost benefits and terms and conditions)Research and benchmark procedures, processes, and practicesActively identify cost savings/avoidance opportunities using spend analysis, cost categorisation, vendor categorisation etc.Management and control of item master and creation of item codes with correct allocations to GL expense Control Milestones:Achieve agreed targets and work within agreed deadlines in line with procurement objectivesAssist in the management of supplier contract amendments processCreate and maintain catalogues on the ERP system BBBEE:Optimise BBBEE spend through the identification of ED and SD suppliersCreate an awareness internally for end-users to use BEE vendorsProvide support in reporting of BBBEE procurement spendAssist in the co-ordination and collection of BBBEE evidence for company certification Tenders:Compile tender documents and contracts and submit request for tender documents to identified suppliersCompile tender evaluation reports for presentation to tender committee with recommendations and supporting informationEvaluate tenders by co-ordinating input from all role players to facilitate adjudication processParticipate in tender adjudication process according to the company procedureAnalyse quotes and make recommendationsConduct supplier evaluations to determine whether suppliers can fulfil requirementsNegotiate terms and conditions within agreed mandates (price, quality, delivery conditions, payment terms, etc.) Key Material Trend Analysis:Maintain and update material standards where applicable Supplier Evaluations:Assist the factory with the resolution of supplier problems (quality, supply, etc.).Review key supplier performance (audits and supplier visits) and compile supplier reportsIdentify opportunities for improvements with suppliers.Maintain and develop suppliers to add value by, targeted value-added projects, substitution, aggregation of purchase value engineeringChair supplier/end-user meetings to maintain strategic supplier relationshipsAssist in the design of the supplier audit matrix; implement, maintain, and manage Financial Control:Initiate procurement department requests for CAPEX/ disposal/ transfersParticipate in the audit processAdhere to financial policies and proceduresProtect company assets (working capital & fixed assets)Detect and prevent fraudPromote good corporate governanceMonitor and control consumables working capital Policies and Procedures:Maintain procurement policies, procedures, protocols, work Instructions, codes of practice, etc.Roll out and control procurement processesEnsure implementation and compliance of procurement policies and procedures Customer Relations:Maintain and improve relationships with procurements customersIdentify opportunities for improvements with customers Supplier Relations:Maintain and improve relationships with suppliersMaintain the vendor performance management systemEnsure improvement in vendor performance and compliance with company requirementsMaintain and improve relations with suppliers Reporting:Procurement KPI'sReview open orders reportReview open requisitionsStatus report on contracts/catalogue progressMonthly spend analysis
