Job & Company DescriptionsJoin a dynamic team as a Procurement / Financial Administrator and be at the forefront of driving efficient procurement processes. As a Procurement / Financial Administrator you will responsible for the following:Regularly evaluate all stock and non-stock suppliers to ensure adherence to price, quality, and delivery criteria.Obtain supplier price lists and input supplier part numbers into the ERP system.Source required goods and/or services from approved supplier databases.Maintain and update organizational databases, seeking out new business partnerships.Negotiate with suppliers for cost savings, discounts, and volume rebates.Accurately and promptly enter purchase orders into the system.Identify and qualify new suppliers through surveys and on-site visits.Coordinate critical deliveries, emergency requisitions, and quotes.Plan and execute spares ordering and consumption, along with service milestones for sorters.Serve as a liaison between suppliers and internal departments regarding orders.Monitor and communicate order statuses.Assist with ad-hoc tasks and cover duties of other procurement personnel when needed.Analyze trends and patterns to implement stockholding and replenishment strategies.Generate and manage reports on weekly, monthly, and quarterly open and received purchase orders.Support finance by ensuring timely submission of relevant supporting documents for supplier payments.Ensure orders are placed and fulfilled accurately and punctually.Resolve administrative discrepancies, including incorrect deliveries and price variances, within 36 hours.Link purchase orders to requisitions and provide ETA updates via MS Teams.Explore avenues to reduce operational expenditures and costs.Negotiate favorable terms for the organization, fostering a culture of long-term savings.Minimize the use of cash-on-delivery and ad-hoc purchases.Job Experience and Skills Required:Bachelors degree in Business Administration, Supply Chain Management, or a related field.3 years experience in stock, procurement, purchasing, or logistics.Profound understanding of procurement functions.Basic grasp of accounting concepts including VAT, Cost of Sales, Expenses, and Fixed Assets.Familiarity with Forex, international shipping terms, and regulations.Self-starter with the ability to initiate tasks, work autonomously, and commence projects independently.Strong analytical skills and keen attention to detail.
