Please note that the above vacancy is based in Perserverance between Uitenhage and Port Elizabeth Stock Management Create Stock items on Eazy Ensure all Stock Item fields are correct Verification of usage (+/-3mnths) prior to setting of reorder levels Monthly Stock Take to be done Data on count sheets received from stores to be entered into Eazy All Variations must be investigated prior to Acceptance Once stock take is complete, Final Stock Take sheets must be printed and authorized by GM Process stock orders Run stock reorder level report daily Raise orders for required stock items against relevant supplier/s as per quotes received for updated price Create order to be as reorder level on Eazy Confirm quoted prices are still valid Stock Purchase order to be authorized as per mandate, prior to order being placed with supplier Send order to supplier after authorization Requesting Quotes & Process orders Upon receipt of BOM request quotes from suppliers prior to any purchases made Correspond/negotiate with supplier to obtain best possible prices Check order request to quotes received, ensure material / items are correct Group quotes received for items/material on correspondence to requester Raise order to best suitable supplier; price, availability, etc Purchase order to be raised using correct job card number / cost centre / stock item / van store Required delivery details (date/address/etc) to be noted on Purchase order Ensure maximum trade discount applied/received Order must be approved according to mandate Place order with relevant supplier Process orders Orders that are incorrect to be cancelled and redone. No copying or editing of order as this creates confusion in Easy. Orders dated older than 7 days not able to be placed back into processing. Delivery dates to be updated daily to ensure that it can still be edited. Date of receiving to be checked and reflect actual receipt date Call out spares must be ordered against van stock only Freight for spares to be booked against job number and not van stock Welding Gas must only be booked to a Cost Centre Process order / purchase cost Order to be retained till goods received note handed in Delivery to stores : Stores receives on Eazy, paperwork handed to procurement to ensure accuracy Collection by Techs / Delivery on site : Procurement to receive on Eazy Upon receipt, the Delivery note must be compared against order to ensure all goods received are as per order Verify prices as per delivery note/invoice against order/quote Discrepancies to be addressed with supplier Request credit note where applicable Update receipts regularly in order for up to date costings Purchase order (line items) to remain on system for undelivered goods Follow up on outstanding orders on system Ensure all purchase orders delivered / collected in month are linked prior to month end run Submit order with relevant documentation to accounting for verification of correctness and accuracy daily Export CSV file per supplier daily, match paperwork as above with Eazy Supplier print of CSV file GENERAL ITEMS Ensure department adheres to standard business templates. No orders to be placed with supplier without authorization Stock transfers must be done on Eazy immediately Paperwork to be submitted to accounting soonest, at least before close of business daily: Adhere to all company policies and procedures at all times and advise stakeholders of deviations in policy and/or of any business risk.
