Position: Procurement Administrator
Location: Tshipi é Ntle Manganese Mining, Bryanston Office
VACANY STATUS PUBLISHED DATE 23 April 2024 CLOSING DATE 02 May 2024 POSITION DESCRIPTION Procurement Administrator ( Head Office)
REPORTING TO Procurement Supervisor
DIRECT REPORTS N/A
PURPOSE OF THE JOB Executes and supports the procurement of products and services according to the procurement policies and business requirements. Ensures the effective and accurate administration of procurement systems and documentation.
KEY PERFORMANCE AREAS Financial Perspective Contributes to cost efficiencies. · Demonstrates budget and cost awareness and proactively identifies and implements cost saving initiative within the procurement function.
· Identifies and escalates potential risks that could result in increased costs.
· Follows procurement standards and ensures adherence to the prescribed budget and time frames.
Cost saving initiatives
· % reduction on pricing performance from previous month.
· Number of contracts negotiated favourably.
Internal Business Process Perspective Supplier administration Ensures the accuracy and accessibility of supplier information by:
· Accurately capturing supplier information on the system.
· Checking and filing of all relevant supplier documentation, SLA's and other legal agreements and contracts.
· Creating, maintaining, and updating of supplier information on the supplier database
Document management.
· % compliance to document management control system procedure
· IT system utilisation
· Independent annual review of consistent use of all functionalities of all IT systems under control of the function
Order Management Administrates and manages the order processes with the business by:
· Capturing and submitting purchase orders according to business requirements.
· Checking of invoices against purchase orders to ensure accuracy and escalating variances.
· Ensuring implementation of an efficient and reliable expediting system by following-up on delivery of orders and the authorisation of invoices.
· Liaising with relevant stakeholders to resolve issues with orders, supplier invoices and payments.
· Proactively monitoring the procurement processes to ensure efficiency and compliance to procurement policy.
· Ensuring accurate and efficient filing and storage system of all purchase order documentation
People Perspective Personal Development · Manages own performance in terms of agreed service level agreements (SLAs) and/or KPA/KPI's.
· Identifies gaps in own development and creates and reviews development plans to increase performance and ensure personal development.
· Works to master skills and competencies within own role to ensure personal development and performance.
Contributes to team. · Contributes to the attainment of team and organisational goals by demonstrating team commitment and collaboration.
· Values and respects team members and others within the organisation.
· Demonstrates inclusivity and values diversity.
· Shares knowledge and best practice that will benefit the team.
Customer Relations Management · Manages HOD's expectations and requirements to deliver effective and efficient procurement services to the business in line with company values and standards.
· Takes ownership of HOD's complaints and uses technical knowledge and insight to resolve issues and problems accurately and timeously.
· Drives HOD's satisfaction through the provision of procurement services.
· Builds and maintains relationships with business unit heads/ HOD's.
· Ensures that the needs of organisational stakeholders are prioritised and managed including:
a. Internal customers.
b. Suppliers and contractors.
· Works with management and employees to discuss issues, coordinate activities or resolve problems.
MINIMUM QUALIFICATIONS REQUIRED · Grade 12 (Matric)
PREFERRED QUALIFICATION · Diploma in Supply Chain Management / Procurement (NQF Level 6)
MINIMUM EXPERIENCE AND KNOWLEDGE REQUIRED · Minimum 3 years' experience as a procurement administrator.
· Mining experience essential.
Enquiries Applicants who meet the key requirements of the job must apply via the Tshipi website: www.tshipi.co.za, click on Opportunities, click on the relevant vacancy and apply, on or before 02 May 2024. Please also make sure that you use Chrome as your browser when applying for the position
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