Personal Assistant - Half Day

Our client, a PBO (public benefit organization) based in Wellington is looking for a highly motivated and organized individual to join their team as a Personal Assistant to the Chief Operations Officer. They are a dynamic and impactful non-governmental organization dedicated to serving families caring for orphaned and vulnerable children with the resources they need to reach their God-given potential. KEY PERFORMANCE AREAS Executive Support: Manage the COO''''s calendar, scheduling appointments and coordinating meetings. Prioritize and handle emails, phone calls, and other communications on behalf of the COO. Prepare and organize documents, reports, and presentations for meetings. Travel Coordination: Arrange travel itineraries, accommodation, and transportation for the COO and the Management Team Ensure all travel arrangements align with the COO and Management Teams schedule and preferences. Communication Liaison: Act as a liaison between the COO and internal/external stakeholders. Draft and edit correspondence, ensuring professionalism and accuracy. Meeting Preparation: Prepare meeting agendas, materials, and briefing documents for the COO. Prepare meeting agendas, minutes and meeting packs for EXCO and Board meetings. Attend meetings with the COO as required, taking minutes and following up on action items. Project Management: Assist in managing and coordinating special projects as assigned by the COO. Keep track of project timelines and deliverables. Volunteer Coordination: Manage foreign and local volunteers, coordinating their travel and accommodation. Build and maintain positive relationships with volunteers, fostering a supportive environment. REQUIREMENTS Bachelor''''s degree in a related field preferred. Previous experience working in a similar role supporting top-level executives. Proven experience as an executive assistant or personal assistant. Exceptional organizational and time management skills. Excellent written and verbal communication abilities. High level of discretion and confidentiality. Ability to work independently and collaboratively in a fast-paced environment. Proficiency in Microsoft Office Suite and other relevant software. Previous experience working in a similar role supporting top-level executives. Personal alignment with the companys values and culture. Criminal Clearance must be provided. SALARY R12 000 WORKING HOURS Monday Friday 08:00 13:00