PP3875 - Personal Assistant & Events Co-Ordinator Login
Designation: PP3875 - Personal Assistant & Events Co-Ordinator
Category: Marketing CSI & Comms - OF5301
Posted by: Alexander Forbes
Posted on: 30 Apr 2024
Closing date: 07 May 2024
Location: Sandton
Purpose of the Job:
Effective rendering of general secretarial and administration duties for Strategic Clients (and AF Consulting Manco members).Providing administrative assistance on specific projects and initiatives
Overview:
1. Client meeting scheduling
Engages clients to set up virtual meetings for AF Consulting Manco members (Strategic Clients and relevant Executives).
Ensures that all correspondence is handled timeously and effectively daily to manage information effectively.
Set-up meeting with consultants for Strategic Clients to engage ahead and after client meetings.
Schedules and co-ordinates meetings properly in advance and ensure that necessary documentation is distributed prior to the meetings.
2. General administrative activities
Relieves Strategic Clients (and Consulting Manco) of various administrative aspects to increase her effectiveness.
Coordination, administration support and preparations for the, Manco, Board Meetings, AGM and all Strategic Workshops for the AF Consulting Platform.
Handling of invoices
Manages travel arrangements through a travel agent.
3. Maintaining credible client information
Sources and maintains client contact data from relevant consultants and departments within AF.
Updates and maintains standard client information including information received from various sources.
4. Managing relationships with internal stakeholders
Disseminating client feedback and follow-ups on action items.
Closing the loop on any queries and requests from clients.
5. Managing and reporting on projects to the Manco member
Project status updates
Following up with various stakeholders to ensure delivery
Requirements
Matric (Grade 12)
Tertiary Qualification or Degree Advantageous
Formal Office Management or Business Management Qualification (Essential)
Minimum 2 -4 Years Project Management Experience
At least 2 - 4 years Office Management experience
Financial Industry Experience (Advantageous)
An ability to manage multiple projects concurrently.
#J-18808-Ljbffr
