Job Overview
The Payables Administrator is responsible for managing administrative routines for stock and non-stock Vendors. The administrative routines include, but is not limited to, the processing of Vendor transactions, account reconciliations, account payments and managing Vendor profiles on the financial accounting system.
Objectives of this Role
Perform accounting routines within a fast-paced finance department, while adhering to established accounting standards and procedures
Performing a range of accounting and clerical tasks related to the Accounts Payables function
Processing of transactions such as invoices, credit notes and payments for all vendors
Tracking and recording purchase orders
Complying to the Accounts Payables department’s processes and procedures
Assist in audit financial routines
Execute accurate reporting, filing, and database management in multiple systems for all Vendors
Exercise integrity and confidentiality, and comply with statutory financial requirements
Daily and Monthly Responsibilities
Verify and post details of Accounts Payables transactions
Accurately review and process Vendor invoices and credit notes
Perform data entry functions associated with Accounts Payables
Review and reconcile invoice and credit note discrepancies
Performing Vendor reconciliations and resolving discrepancies
Review and balance Vendor accounts, analyse variances and prepare appropriate management reports
Address and respond to Vendor enquiries
Reporting to Payables Manager on a daily/weekly/monthly basis
Participate in month-end close activities, including preparation of monthly routines, complete reconciliation of accounts, and other Accounts Payables duties in a timely manner
Support other accounting and finance team members
Qualifications and Experience
Grade 12
B Comm. Degree/ Studying towards a relevant Degree or Diploma
Minimum 3 years' experience in an Accounts Payables department
Skills and Knowledge
Strong communication and negotiation skills
Excellent planning and organizational skills
Time management proficiency
Ability to multitask and operate well under pressure
Highly focused and deadline driven
Ability to work independently and prioritize tasks
People management and good relationship building skills
Analytical and problem-solving ability
High level diligence with meticulous attention to detail
Knowledge of basic financial and accounting principles and procedures
Working experience in accounting ERP systems
Intermediate user of Microsoft Office (Excel, Word, Outlook)
