Officer SPM Trust Administration page is loaded Officer SPM Trust Administration Apply remote type Hybrid locations Sandton time type Full time posted on Posted 2 Days Ago job requisition id R-15964287 Empowering Africa's tomorrow, together…one story at a time. With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.
Job Summary
To provide administrative support by performing various operational functions including but not limited to the capturing, processing of payments on various accounting and administrative functions e.g., Equity, Bonds, Gilts, and Internal/External Unit trust accounts for Absa Trust. To authorize and verifying purchases, sales, corporate events, dividends, interests, bank
transactions, daily/monthly scrip, and unit trust reconciliationsJob Description Constantly seek to improve ways of working by challenging the status quo and supporting an empowering climate within the Trust Administration Operations team, sharing knowledge, experience, best practice and providing constructive feedback as required:
Compliance and Risk Management | Fulfil all activities in adherence to relevant control and compliance requirements, and quality standards:
Customer Experience | To provide service excellence and achieve customer satisfaction.
The job requires consistent interaction & communication with:
Staff in own area (manager, and Trust admin colleagues)Staff outside own area i.e. Providing information to Relationship ManagersInternal customers i.e., Providing & getting information to/from Absa TrustOfficialsKey Role Accountabilities: Update of daily prices 4 Institutional SCI Unit trust fundsCapturing of daily Purchases/Redemptions of SCI Units trustInvestigating all rejected Unit trust transactionsDrawing of daily EOS and EI (Glacier) reportsBalancing of daily captured SCI Unit trust fundsPreparing and capturing of Purchases/Redemptions External Unit trust fundsDeclaring dividends due from Corporate DiaryUpload Journal Extractor file for daily dividend paymentsPreparing of all dividend payments and Exempt clients for payment on Trust systemDaily BIO payments for TrustOrdering of month end report (BTKP040)Requesting month end Unit trust statements for External Unit trust balancingPrepare and balance External Unit trust funds.Requesting Quarterly distribution statements for External Unit trust fundsCapturing of Quarterly distributions - Cash or Re-InvestmentsEnsure all Administration contact details and signatories are updated with External Unit trust Companies.Assisting with general Enquiries from Trust OfficeAdditional Responsibilities: Download and save daily reports from Power BI. Check and verify all payments to be correct and actioned.Update rounding Unit differences SCI funds on Trust systemDrawing daily bank statement from BIOBalance daily Trust bank recon, identify differences and fix accordingly. Check and verify all transactions processed on Trust to BTKP550 and BTKP970 trust reports.Review daily purchases & sales on Equities and Gilts, against Power BI reports. Report discrepancies first thing the next morningCheck and verify daily deal settlement upload file against the Trust report – BTRP404.Prepare JSET cash balancing on settlement date and send for BIO cash payment. Capture Take off on Trust System, send POP to Trust Official.Preparing a payment letter from Stock deals report for all purchase and sale settlements on Equities and bonds - BG group. Capturing settlements on Trust systemCheck and verify all daily dividend & interest payments for shares and gilts (Holding and rand)Capture a JSET purchase transaction on Trust to make cash available to trade for new purchases – Equities or Gilts. Prepare Cash receipt for Finance to allocate funds.Capture all transfer In/Out on settlement date in Trust system and notify Trust branch. Do final cash balance. Prepare cash payment, after completed send request to close account.Check weekly Corporate Diary for Corporate Events. Obtain SENS document and use confirmation details to prepare/balance corporate event to be uploaded in Trust (Manually or file upload)Send monthly email, notifying all Stake holders of freeze/payment date for monthly Income distribution. Balance holdings on funds before payment is actioned. Ensure no transactions are captured in this period. Log Incident for distribution to be uploaded in Trust. After file is uploaded in Trust, balance cash in bank against file uploaded. Open funds.On the 1st working day save all month end Trust reports as well as Power BI reports in month end folderOn the 2nd working day"Prepare and balance Monthly Management fees for all Trust groups for AUM reporting.
Prepare and provide monthly Manco figures to Head of Operations
Prepare Monthly Management fee and JSET Interest received on Trust templates to be uploaded in the Trust system.
Action Overdrawn accounts. Obtain funds from Trust and send cash receipt to Finance.Obtain SPM Investment tracker fund statements from BIO and balance against Marble Prepare and sent file to be uploaded in Marble.Prepare Monthly Scrip Holding balancing between Trust and MarblePrepare Monthly SCI Unit trust balancing between Trust and GlacierPrepare Monthly JSET Cash balancing.Check and sign off Monthly External Unit Trust balancing.Prepare and sent Monthly Inflow's to all Stake holders.Prepare Quarterly Management fee – Stonehage HB Thom Trust.Prepare Quarterly reporting on Absa Beneficiary funds (4 SIM funds)Send Half Yearly email, notifying all Stake holders of freeze/payment date for Half Yearly distribution on 2 SIM Growth funds. Balance holdings on funds before payment is actioned. Ensure no transactions are captured in this period. Log Incident for distribution to be uploaded in Trust. After file is uploaded in Trust, balance cash in bank against file uploaded. Open funds.PREFERRED REQUIREMENTS Three (3) years' experience in investments as an Administrator within an asset management company
2 years' experience as an Asset Management Administrator (using the Mainframe Trust system) within the Asset Management environment.Deadline driven and highly pressurized environment. Education
Higher Diplomas: Business, Commerce and Management Studies (Required)Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank. Absa Bank Limited reserves the right not to make an appointment to the post as advertised About UsTruly AfricanWe are a diversified standalone African financial services group, delivering an integrated set of products and services across personal and business banking, corporate and investment banking, wealth, investment management and insurance.
Absa Group Limited is listed on the JSE and is one of Africa's largest diversified financial services groups with a presence in 12 countries across the continent and around 41 000 employees.
We own majority stakes in banks in Botswana, Ghana, Kenya, Mauritius, Mozambique, the Seychelles, South Africa, Tanzania (ABSA Bank in Tanzania and National Bank of Commerce), Uganda and Zambia. We also have representative offices in Namibia and Nigeria, as well as insurance operations in Botswana, Kenya, Mozambique, South Africa, Tanzania and Zambia.
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