Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.
Job Introduction:G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for aNational Project Coordinator basedat our Head Office in Centurion, reporting to theNational Operations Manager: ESS
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which aNational Project Coordinatorplays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.
We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage. Role Responsibility:Management of Financial Administration for Projects & Technology department Consolidation of monthly invoices receivedFollow-up with 3rd parties and vendorsTaking delivery of ordersReconciliation of costs of project, petty cash,Technology Supplier PaymentsKeep track of billable hoursAssist AR & AP with client & supplier order/invoicing queriesMeet with suppliers for account & invoice queriesQuality Assurance Skycom stock sheet allocationsCheck regional stock sheet allocationsMonitor month end invoicing to meet forecastEffective management and control of regional and site assets Maintenance of stock levels – transport, ordering, purchasingManage procurement process from placing orders, to generating POsDistribution of stock as required and orderedMaintenance of stock databaseProcurement Sourcing, negotiation, contract management and supplier relationship management.
Sourcing of quotes from a minimum of three (3) suppliers. Starting the internal procurement process with all the required documents. Completing follow ups with relevant departments.
Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.
Assist with maintenance of equipment and disposal, transfer of equipment between regions
Asset Management Compiling a combined inventory from all sites in the region.
Conducting a yearly site verification for Head Office. Comparing site inventories to the National Fixed Asset Register.
Completing disposals of assets, regional transfers, cancellations of equipment rentals, site terminations
Asset life cycle and ancillary cost management
Effective Project Administration, Deployment and requirements Logistics as needed for projects: Request Accommodation, Flight and car rental quotesProcess travel on Travelit for approvalImport and customs clearing for project stockProcess Uniform, Stationary & Grocery requests from Regions & AMR Business UnitCompile and maintain project planLiaise with management over bottlenecks and requirementsReview project profitabilityAssist with Project spill over in all regionsEffective E-Works Administration Load jobs and communicate with the Skycom GeneralManager and Sales Person actionTask Software support and DevelopersLoad purchase ordersSend invoices for GRVPrepare SOQ for invoicing to clientsCheck Unassigned Jobs, Action required Jobs, Referred by Finance jobs on EworksProcess completed Job Cards for Request For Order & No Charge QuotesLoad client & suppliersAd Hoc Process EFT payments to suppliersAssist with out of country shipping for projectsArrange and conclude shipping inspections for customsProcess vendor applications for Clients & suppliersHealth and Safety Participate in the design/ development/ review/implementation and monitoring of the branch/region/national safety plans for each year.Participate in safety forums created by company for example safety meetings and safety talksReport all safety incidents to the relevant peopleDiscuss all safety incidents on all levelsFollow-up on any activities assigned through safety meeting/committee/representative/managementAttend safety education and refresher programmesComply with safety policies and procedures at workplaceDistribute safety information as and when requiredWear protective clothing all the timeThe Ideal Candidate:Qualifications and Experience Grade 12Relevant Tertiary Qualification recommended2 Years Projects Experience in a similar role (advantageous)Skills and Attributes Computer Literate (MS Office & ChromeOS)
Financial Acumen
Delivering strategy & objectives
Driving change
Leading people
Delivering performance
Working with complexity under dynamic circumstances
Managing professionally
Customer thinking
Collaborating and cooperating
Excellent Time Management skills
Awareness of the market environment
Excellent Communication (written and verbal)
Supporting and working with others
Delivering
Excellent Customer Service
Understanding the organisational environment
Attention to detail
Work under pressure
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