Description In this role, you will form part of the Mass Foundation Cluster which is one of the largest customer-facing business segments in Old Mutual. Our vision is to be our customers' most trusted financial partner, passionate about helping them achieve their lifetime goals. Our mission is to enable positive futures for our customers, by bridging the gap between their resources and their financial service's needs. Our primary goal is to facilitate access to financial solutions for our customers and to keep pace with their changing needs. Our target market is the low and emerging-middle income segments.The Programme Coordinator will be responsible for the coordination of administrative activities; will assist the Programme Manager / Product Owner, Project Manager/s and team with planning, finance, and reporting requirements. Will be required to adhere to various SLAs within governance parameters in support of the successful implementation of an Initiative/s and may be required to assist with adhoc requests as and when necessary. The Programme Coordinator responsibilities are as follows.Supports the initiative team:Set-up / book venues and catering (within in required SLA)?for workshops, conferences, and?meetings.Attends the initiative meetings?to?take minutes, accurately, within the required guidelines and to ensure?completion of the?meeting attendance?register.Proactively manages?meeting attendance?and relevant?documentation e.g., agenda, presentation packs.Communicates?meetings and?workshops to all?defined?parties.Timeously communicates/provides an update to the Programme Manager / Project Manager/s and /or Product Owner whether there is a quorum for the meeting to proceed or to be rescheduled.Distribution of minutes within the required SLA.Maintain the?RAID (control) log with RISKS, DECISIONS, ISSUES and ACTIONS as and when required and ensure timeous follow-up and updates of these items to ensure it is closed out correctly.Captures all?documents in the?appropriate?templates.Sets up and?maintains the initiative files in an?orderly?manner as per the BCE governance requirements.To ensure the initiative filing structure is kept up to date for auditing purposes.Updates all roadmaps/plans.Providesday-to-day support for the?Programme/Project?Manager and team.Responsible for?managing one or?more tasks within the?constraints of scope,?quality, time, and?cost.Assists the Programme/Project Manager/s with project?budget and?finances.Ensure the invoice tracker and finance documents are maintained.To arrange travel bookings as and when required.Assists with?adhoc?requests.RequirementsProject Administration Certificate / Project Management CertificateIs familiar with various project methodologies such as Waterfall and Agile/Scrum5 Years Project Administration experience or 3 Years Programme Coordination experienceMS Office: Experience in Word, Excel, MS Outlook and proficiency in PowerPoint, MS Project, and MS TeamsAgile: Certification in Agile (Introduction to Agile or Agile Fundamentals) or worked in an Agile environment for a period of 3yrs plus.Other: Oracle, SharePoint, Zoom, TFS and Jira.SkillsAccountability, Budgeting, Personal Effectiveness, Planning and organisational skills, Taking Ownership, Teamwork OrientationEducationMatriculation Certificate (Matric) (Required)Closing Date08 May 2024
