Manager Chemicals: Kwazulu-Natal

MANAGER CHEMICALS: KWAZULU-NATAL JOB PURPOSE To manage and lead the department to achieve goals and targets outlined in the sales budget and to take responsibility for the overall management cycle with a key focus on inventory management and pricing within agreed deadlines, compliance and risk frameworks.
TECHNICAL PRE-REQUISITE Supply chain management skills with relevant logistics, commercial and operations knowledge in a manufacturing environment (automotive experience preferred)Business, financial and commercial acumenUnderstanding of the upstream and downstream aspects of business processes from a customer and supplier perspectiveSafety first, LEAN and process mindsetSound knowledge of relevant legislation, including Employee and Industrial Relations knowledgeProject management skillsRelevant systems knowledge, including sound knowledge of the full MS Office suiteKnowledge of relevant SAP module (SAP-PRD) would be advantageousCOMPETENCY PRE-REQUISITE Good teamwork and relationship building skills with an ability to influence at all levelsTeam leadership and people management skills with a heart for developing peopleSolution-focused problem-solver with an ability to manage ambiguity and uncertaintyAnalytical and attentive to detailGood communication and negotiation skillsSound self-management skills with an ability to manage ongoing pressure and tight deadlinesORGANISATIONAL AND ROLE REQUIREMENTS TTAF's brand, values, mission and culture, including The Toyota and TTAF WayExpressed and implied ethical responsibilitiesGroup structure and business flowsOperational, process and reporting requirementsRelevant industry knowledge (plastics and chemicals)In-house systems (e.g. SAP-PRD)Legal and regulatory requirements (e.g. SARS, OHSA, LRA and ISO 14001)Internal compliance and reporting requirements (e.g. PACI and TTC rules and requirements)Talent and performance management philosophy and processesCHANGING REQUIREMENTS Industry and market conditionsForex movementsCustomer service requirementsChanges to internal and external regulations, compliance and reporting requirementsEvolving technology and business changes including digital transformation and automation revolutionOrganisational growth goals and changes to organisational strategy and structureIndustry benchmarks and best practices in all areas relevant to the roleQUALIFICATIONS & EXPERIENCE Commerce or Supply Chain degree5 – 7 years' supply chain management experience with exposure to financial analysis, budgeting and reportingAutomotive manufacturing and SAP experience is preferred but not essentialMEASURABLES OUTPUTS Accurate, timely fulfillment of the management cycleSupply chain managementSafety, risk and compliance managementGrowth and continuous improvementCustomer satisfaction and stakeholder engagementLeadership and people managementKEY OUTPUTS 1: ACCURATE, TIMELY FULFILLMENT OF THE MANAGEMENT CYCLE a) Key Activities Prepare and manage performance against budget.Prepare sales and GP analyses and scheduled finance reports.Work with the Finance department to assist with monthly reports.Manage balance sheet measures such as stock levels, stock days, net working capital, debtors' days, etc to ensure optimal ROCE (Return on capital employed).Liaise regularly with Credit Control to manage debtors and ensure customers pay on time.Manage and control creditor payments on behalf of the department.Manage costs, SGA (Selling, General, Admin) expenses and profitability from an efficiency and effectiveness perspective.Manage the APR (Annual Pricing Review) and prepare a checking sheet as an input into the management account.Negotiate buying price (where possible) and review and ensure accurate purchasing prices are uploaded into SAP.Review to ensure monthly backdate calculations are reconciled to pricing to recoup cost of sales and ensure business profitability.Stay abreast of quarterly forex mechanism to be able to manage forex effectively.Manage ongoing projectsa)        Success Measures / KPIs Achievement of monthly sales targetsOptimum net working capital (stock levels and overdue debtors)Accurate master data on SAPSatisfied creditorsAccurate, timely forex managementCost management (cost of goods and in-house SGA costs)Achievement of project objectivesb)        Measurements methods APR (Annual Pricing Review)Actuals against budgetSAP master dataFinancial reports and analysis (Overdue Debtors, inventory, finance, sales, GP, SGA expenses, etc)Risk and audit assessmentsc)        Competencies Analysis and attention to detailProblem solvingCommunicating with impactCollaborative relationshipsPlans, organises and monitors workDecision-makingResults orientationBusiness acumenKEY OUTPUT 2: SUPPLY CHAIN MANAGEMENT a) Key Activities Ensure team compliance to business processes, including all SAP processes, supplier payments, quarterly pricing to customers, price negotiation with suppliers and the accurate, timely uploading of purchase prices on the system.Conduct weekly PDCA (Plan Do Check Act) meetings to discuss and resolve customer, supplier and inventory issues in pursuit of service excellence.Oversee the physical management of inventory and ensure kaizen is constantly applied.Review inventory reports with each team member to ensure stock pipelines are managed correctly.Conduct weekly meetings with warehouse management staff on stock and incoming shipments, etcLiaise with Clearing and Forwarding for shipments to be cleared.Provide ongoing support and guidance to the team where required.b) Success Measures / KPIs Accurate, timely order management and month-end closingBusiness model inventory month ratiosAccurate monthly order placementsAccurate, timely reportsProactive identification and mitigation of riskc) Measurements methods Inventory reportsMonth-end reports, including variance analysisCustomer order matches our order to supplierRisk and audit assessmentsd) Competence Analysis and attention to detailCommunicating with impactProcess mindsetProblem solvingDecision-makingResults orientationPlans, organises and monitors workDevelops othersKEY OUTPUTS 3: RISK AND COMPLIANCE MANAGEMENT a) Key Activities Ensure a philosophy of safety first (anzen) is built into business processes to ensure the safety of people and quality of product we're handling.Manage adherence to all risk, regulatory and legal requirements.Manage orders and deliveries with third party providers to ensure they comply with all necessary regulations for inter-modal transport, as well as PACI (CFAO) and TTC requirements.  This includes ensuring compliance in the movement and management of hazardous cargo.Drive adherence to CFAO guidelines, TTC Group policies, PACI and inventory management principles and processes for both internal teams and outsourced 3rd party suppliers.Monitor and flag facilities issues with Facilities Services Management and other 3rd party service providers and follow-up to ensure resolution.Co-ordinate all information needed for annual and PACI audits, ensure the function is audit ready at all times and oversee timely resolution of audit exceptions.Keep abreast of and proactively manage the risk universe, including:-         Safety risk
-         Profit management and credit limit risk
-         Legal and compliance risk
-         Operational and supply chain risk
-         Reputational risk
-         People risk
b) Success Measures / KPIs Zero lost time injuries / accidentsAchievement of safety, risk, legal and compliance objectivesUnqualified auditsProactive management and mitigation of material riskc) Relevant reports Safety files and data sheetsRisk and audit assessmentsClose-out of audit exceptionsd) Problem solving Communicating with impactBusiness acumenManages riskProcess mindsetResults orientationKEY OUTPUT 4: GROWTH AND CONTINOUS IMPROVEMENT a) Key Activities  Apply kaizen mindset to identify opportunities for business improvement initiatives and cost saving measures for team, suppliers and customers.Guide and support digitalisation projects and initiatives.Participate in / lead relevant projects as required.b) Success Measures / KPIs Participation and completion of Kaizen projects against planSupports new business and localisation objectivesc) Measurements Methods  Kaizen activitiesNew business proposalsProject documentationManager feedbackd) Competencies Collaborative relationshipsContinuous improvement and innovationResults orientationKEY OUTPUT 5:  CUSTOMER SATISFACTION AND STAKEHOLDER ENGAGEMENT a) Key Activities Guide teams across business areas to maximise customer satisfaction and retain and expand customers into related areas.Proactively and constantly liaise with suppliers to manage stock challenges, resolve ongoing issues and ensure all parties are kept in the loop.Apply genba and genchi genbutsu ("go and see") principles in regularly visiting and checking in with customers and suppliers.b) Success Measures / KPIs Customer and supplier satisfaction (measured informally)c) Measurements Methods Formal and informal feedbackd) Competencies Leads by exampleCommunicating with impactCollaborative relationshipsProblem solvingResults orientationCustomer orientationManages riskKEY OUTPUT 6:  LEADERSHIP AND PEOPLE MANAGEMENT   a) Key Activities Manage, lead and motivate staff to ensure capacity, capability and support of organisational growth, sustainability and cross-functional teamwork.Participate in strategic workshops, including team building to build spirit and morale.Role model leadership behaviours, values and equal opportunities and diversity in daily interactions with colleagues at all levels.Act in an ethical, transparent and morally defensible manner, including highlighting unethical practices.Ensure all team members have clearly defined roles, responsibilities and objectives and that these are monitored regularly.  Delegate and empower appropriately, enabling direct reports to take responsibility and display appropriate initiative within the scope of their role.Work with staff to address development gaps and grow their skills were needed.Champion a culture of continuous learning and professional development.Take full responsibility for performance management of all direct reports, focusing on all aspects of sound people management:-         Attraction, recruitment and selection
-         Developing and multi-skilling people to reach their full potential
-         Performance management
-         Disciplinary issues and proactive management of poor performance
-         Recognition and rewards
-         Career path and succession planning
-         On-the-job training, coaching & mentoring
b) Success Measures / KPIs Team members meet their performance and development objectivesAchievement of talent management objectivesImproved staff skill levelsCareer path and succession plans are in place for all critical rolesStrong team morale, engagement and retentionc) Measures Methods Performance documentationPersonal Development PlansEngagement survey results180° / 360° feedbackExit interview feedbackFormal and informal feedbackd) Competencies Leads by exampleCommunicating with impactCollaborative relationshipsDevelop othersBuild high performance teamsPlans, organises and monitors workResults orientationTOP 10 MISSION CRITICAL COMPETENCIES AT SST II (C Upper) Analysis and attention to detailProblem solvingCommunicating with impactCollaborative relationshipsDevelop othersBuild high performance teamsBusiness acumenContinuous improvement and innovationResults orientationManages risk

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