Minimum Qualifications and Experience: - Matric- 2 Years relevant experience- Relevant qualification/diploma advantage- A legal qualification/CGIC experience will be advantageous- Proficient in the use of MS Office Suit, Syspro, Pastel, Cregalink for CGICSoft Skills: - Self-motivated person who can use their own discretion but who will follow instructions- Ability to work independently- Maintain Confidentiality of Group/Company information and legal documents- Meticulous attention to detail- Accuracy and efficiency- Excellent organisational, administrative, and filing skills- Initiative and Proactive- Results and goal oriented- Customer liaison telephonically, by correspondence and personally- Ability to work in a highly pressurised and fast-paced environment and to effectively manage high work volumes- Energetic and Enthusiastic- Professional conduct and correspondence with internal and external parties- Deadline drivenInherent Job Requirements:- Strong, Accurate Typing Skills / Ability- Excellent command of the English language Speak, read, and writeMain Duties/Key Results Areas:- Assist with the smooth operation and communication of administrative processes- Assist with placing letters on company letterheads- Write and distribute email, correspondence memos, letters, faxes, forms and documents- Assist in the preparation of regularly scheduled reports- Assist with the updating of paperwork/spreadsheets- Assist with the receipt, delivery and accessibility of legal documents- Safekeeping of official records and legal documents- Assist with scanning and filing of paperwork- Completion of Trade Account Applications and liaising with customers to obtain the necessary information and supporting documents- Collating and vetting documents received from customers- Attend to daily follow-ups on outstanding requirements and documentation- Assist with logging of credit applications on CGIC and apply for credit limits as well as follow-up and liaising with CGIC in this regard- Assist with submission of CGIC claims- Assist with collating claim documents for handover to attorneys and following up on progress made- Assist with creating customer accounts, maintaining, and entering information on Syspro/Pastel- Assist with maintaining of all accounts on CGIC/Cregalink with regards to change in limits, terms, and any changes in legal entities- Assisting with queries regarding accounts on Syspro, Pastel, CGIC cover and trade account applications- Completion and collation of Supplier Credit Applications- Performing general office duties and errands- Perform general administrative tasks to ensure Legal Services function effectively
