Invoice Clerk

KEY PERFORMANCE AREAS:
Review documentation, maintain database, and prepare invoices for machines sold on consignment.
Review documentation, maintain database, and prepare invoices for machines that have been installed; prepare necessary documents for distributor commissions to be accrued in payable system
Revise consigned invoices and installed invoices as changes occur to order after machines are shipped
Review Consign-Out Report and Invoice Report received from Sales Coordination showing previous day’s consignments, invoices and revisions; resolve any discrepancies
Apply payments to invoices in Accounts Receivable System as checks for payment are received and post adjustments; investigate discrepancies between customer payments in invoices; resolve discrepancies.
Research and confirm applicable sales and use tax included on invoice
Prepare expense invoices for special occasions and events
Prepare manually special billing and invoicing to comply with requests of customer
Assist in annual audit of financial statements by outside auditor
Prepare reports listing past due balances; assist in collection of accounts delinquent 90 days or more
REQUIREMENTS:
Matric
Similar experience of minimum 2 years
Strong communication skills, need to be effective and professional
Computer skills a necessity, especially Microsoft Excel
Good administration skills