Financial Administrator

The purpose of this role is to perform financial, administrative and clerical duties and provide support to the Finance Team

Manage Creditors:

Obtain sign-off for all invoices before it can be paid or captured
Daily capturing of invoices received
Update Creditors Cash flow (daily) - with Invoices to pay (future dates)
Follow up monthly on outstanding Creditors queries/issues
Run ageing report at month end
File all invoices timeously
Archive yearly to store room the previous years? documentation
Archive yearly to Metro file prior to last year documentation

Journals:

Prepare and Post Intercompany Cross Shopping Journals
Prepare and Post General Journals in Pastel
Prepare and Import Daily GL Extract into Pastel - SA
Prepare and Import Daily GL Extract into Pastel ? Botswana
Prepare and Import Daily GL Extract into Pastel ? Swaziland
Daily update Loan accounts for each Entities, ensure all balance back to reports/Pastel totals

Balance/Recon Bank Balances

Check bank statements to Pastel
Balance sheet reconciliations: Banking & Customer book

Banking process

Export Bank statements to Einstein daily - STD Bank x2, Nedbank, FNB
Import from Einstein to Bank daily- Debit Order Files
Export from bank to Einstein daily - rejection Debit Order File
Update Unallocated payments sheets for all Banks

Daily Banking Postings

Cashbook Journal for all banks
Receipts Journal for all banks
Payment Journals for all banks

Manage Debtors

Update Debtors Cash flow with Invoices ? money to RECEIVE (future dates)
Run ageing report at month end
Follow up monthly on outstanding Debtors

Einstein Processing

Import Retrenchment payments
Post Disability payments
Import Death Claims
Post fraud releases
Clear fraud releases small balances

Adhoc Duties

Import Unallocated Bank queries ? request from Call Centre
Complete customer Credit Balance Refunds/Check Einstein/Prepare/Pay ? request from Call Centre
Complete store account adjustments request from Ackermans /Speciality / John Craig
Any other Customer adjustments ? request from Call Centre
Experience

Minimum of 3 years? financial administration experience
Financial services industry experience advantageous

Qaulification

3 Year Accounting / Business Diploma or Similar (Advantageous)

Functional Knowledge & Skills

Advanced Microsoft Excel, MS Office proficiency,
Working knowledge of Pastel Partner Accounting Software or similar
Einstein knowledge will be advantageous
Good time management
Accuracy/high attention to detail in execution of tasks
Meeting deadlines and work with a sense of urgency
Be able to work independently, as well as in a team
Strong sense of confidentiality and integrity
Ability to communicate effectively on all levels