Brief DescriptionMinimum Qualifications:Essential Requirements for this position include:Matric / NSC or equivalent qualification at NQF level 4Bachelor's degree at NQF level 7 (preferably in an administrative or related field)An Honour's degree or equivalent at level 8 will be advantageous.Minimum Work ExperienceIf you have a bachelor's degree or equivalent qualification at NQF level 7:At least three years' relevant work experience in a large and complex organization, preferably a university or education environmentIf you have an Honour's degree or equivalent qualification at NQF level 8:At least two years' relevant work experience in a large and complex organization, preferably a university or education environmentSkills and Competencies: Proficient understanding of academic administration processes spanning the full student life cycle for undergraduate and postgraduate students. Experience with the research examination processes. Advanced digital literacy, particularly in: Oracle PeopleSoft (or similar student information management system)Microsoft 365 suite, with expertise in advanced SharePoint, Excel, Word, Outlook, andTeams: Utilizations of digitization tools such as Adobe Document Cloud and Hyland OnBase Exceptional administrative, organizational, and time management skills, coupled with meticulous attention to detail. Extensive experience in committee support, minute-taking, and business writing Outstanding written and verbal communication abilities Self-sufficiency in working autonomously, without the need for constant supervision Demonstrated dedication to collaborative teamwork Proficient problem-solving capabilities Methodical approach to tasks Capacity to demonstrate innovative thinking Mature demeanor and adeptness in building relationships with stakeholders across all levels, from students to senior officials Strong interpersonal skills and a constructive conflict resolution aptitude High level of commitment to delivering exceptional service Strong work ethic and dedication to achieving objectives.Duties;To assist the Faculty Registrar in the effective operation of essential academic and student administrative functions of the faculty through: Maintaining student records in the Faculty of Engineering and the Built Environment Implementing processes related to postgraduate research administration and examination. Resolving administrative enquiries from applicants, students and academics and other stakeholders. Assisting with administrative processes related to new and existing courses and programmes Assisting with the setup and testing of faculty functions in the Student Information Management System (SIMS) Servicing Faculty committeesParticipating actively in the planning, organization and implementation of Faculty events, such prizegiving ceremonies, recruitment events, and graduation ceremonies. Performing any other tasks and activities which fall within the general functioning of the Office as determined by the Faculty RegistrarEnquiries: Further information may be obtained from Mr. Yaseen Stoffberg, Faculty of Engineering and Built Environment Telephone: 27- 11717 7007; e-mail: Detailed DescriptionJob RequirementsAdditional Details
