Executive Assistant | Exec PA to CEO and Senior Exec CBD, Cape TownHighly competitive package on offer!Our Client, a Global concernis in search of a highly professional and seasoned Executive PA.This is an exciting opportunity to join a high performing and supportive team!One would describe you as being a highly organised, adaptable, resilient and solutions orientated teamplayer who is able to get along with all members of the ogranisation.You are a dedicated multi-tasker and strong communicator who places particular emphasis on accuracy and attention to detail. Further to this you are action-orientated with the ability to follow through with tasks until successful completion.Mission and Purpose:To provide a high level Executive Assistant support function to the CEO and the senior executive team. Serving as the right hand to a busy CEO, you will be responsible for managing calendars, managing emails, drafting of presentations, managing MS Team meetings, booking of travel (international and national), co-ordinating and attending meetings and managing correspondence on their behalf.Key Responsibilities:Manage CEOs diary and the organisational calendar for key internal and external stakeholder events, meetings and groupwide deadlines Conducts research in preparation for the leadership team member's engagements and meetings as and when requiredManage board and executive committee meeting calendar including diary coordination and logisticsEnsures the leadership team member's notes etc., are prepared in advance for presentations and meetings when requiredEnsures the leadership teams presentation materials are professionally prepared and communicated to parties in advance, if necessaryCreate marketing related materials such as slides/presentations for clients;Create internal communication documentation such as service line overviews.Oversee monthly Staff Meetings, including preparing agenda, securing speakers and ensuring presentations are ready and facilitating the meetingCoordinate teamwide responses to key external and internal stakeholdersArrange international travel, prepare expense claims and purchase orders for CEO and direct reportsDiary management for the CEO including scheduling meetings Support the CEO with document preparationCoordinate country visits by international guests Book venues for internal and external meetings and events for the leadership team and organise catering and refreshments (if required)Maintain electronic filing systemAssist with specific personal errands for CEO (as and when required)Act as a relief Reception only when its neededQualification, Skills and Expertise required:A related tertiary qualification (diploma/degree) is preferredMinimum 5 years' work experience in executive support role or C-suite exec levelExperience gained within thefinancial services / management consulting / legal / corporate environment is highly advantageous!Excellent MS Office skillsin particular with MS Powerpointhighly proficient in MS Outlook (including MS Teams), Word, Excel and PowerPoint Experience working onMacwould be advantageousProven commitment to the highest level of customer / client service and confidentialityGood first-line managerial skillsFlexibleand able to deal with change Able to prioritise andmanage multiple projectsDrivers license and own transport is essential
