Distribution Manager

Our client is urgently looking for the expertise of a Distribution Manager to join their team.
Direct Line Manager: Logistics Director.
Direct Reports: Distribution Supervisor, Drivers and Assistants and Distribution Clerk.
KEY PERFORMANCE AREAS/OUTPUTS/RESPONSIBILITIES Implement the transport operational planManage the AARTO demerit systemManagement of the day-to-day running of the distribution operationsInvest in personal developmentManage procurement, maintenance, and control of vehiclesManage the health & safety of the transport divisionDrive performance excellenceDIRECT STAKEHOLDERS Internal: Group Transport Manager Trading Managers, Traders, Human Capital, Cold Store Managers. Group Cold Store Manager, Group Food Safety Manager, Accountants, Debtors and Creditors Clerks, Business Logistics Controller, Distribution Supervisor, Distribution Clerk
QUALIFICATIONS Minimum: NQF level 6 Diploma in supply chain, and/or distribution logistics and/or commerce
(Recognition for prior learning (RPL) based on years of experience and knowledge gained will be granted to those already in the position).
Preferred: NQF level 7 Degree in supply chain, and/or distribution logistics and/or commerce
Degree in Transport & Road Freight
EXPERIENCE Minimum: 5-7 years' experience in a management role, in a high-volume Transport operation within the frozen/chilled food industry.
Preferred: More than 8 years' experience in a management role, in a high-volume Transport operation, within the frozen/chilled food industry.
TECHNICAL COMPETENCIES/KNOWLEDGE/UNDERSTANDING Health and Safety ActAARTO Demerit SystemNational Road Traffic Act 1996Knowledge of Distribution Routes and PlanningBasic technical understanding of refrigerated loading vehicles and loading specificationsUnderstanding of how to manage a large vehicle delivery fleet (> 50 vehicles)Knowledge about the Food Safety Management SystemsBasic technical understanding of vehicle maintenance and vehicle refrigerationSKILLS Strategy and operational planning experienceManagement of peopleMS Office on an intermediate levelFinancial control and reportingSafety ManagementReporting skills on a Snr levelLarge volume of frozen food delivery skillsThe ability to work and make decisions under pressureManaging a distribution center/cold store at large volumeLEGAL REQUIREMENTS Passed credit and criminal checksPassed medical examsOwn transportCOMPANY EQUIPMENT AND REQUIREMENTS LaptopCell phoneDataPPEAdverse working conditionsRequired to work in low temperatures (sub-zero)Working long hours and weekendsBEHAVIOURAL COMPETENCIES (Based on Personality)
Problem SolvingEvaluating ProblemsExamining InformationAnalyses and processes information; asks probing questions; strives to find solutions to problemsDocumenting FactsWrite fluently when documenting facts; understands arguments logically; focuses on finding facts.Interpreting DataInterpret data rationally by quantifying issues; applies technology to evaluating data; evaluates information objectively.Developing Expertise – open to taking up learning opportunities; quick in acquiring knowledge and skills; develops expertise by updating specialist knowledge.Adopting Practical Approaches – Applies practical skills when investigating issues; prefers to learn by doing; is practically minded and applies common sense.Providing Insights – Is focused on continuously improving things; provides insights by identifying key issues; make intuitive judgements.Creating Innovation – Generating Ideas, is creative in producing ideas; assumes an original approach when generating ideas; adopts radical solutions.Exploring Possibilities – Is conceptual when developing ideas; applies theories to problem solving; prefers to learn by thinking and identifying underlying principles.Developing Strategies – Is focused on developing strategies; think in the longer term and anticipates trends; envisages the future and adopt a visionary approach.Influencing Building Relationships – Interacting with People; Is lively and projects enthusiasm; is talkative in making contact; is focused on interacting and networking with people.Establishing Rapport – Build rapport and put people at ease; engaging and welcome people; find it easy to make friends.Impressing People – Comfortable attracting attention; impresses others by promoting personal achievements; seeks to gain recognition and praise from others.Communicating Information – Convincing People ; comfortable having to persuade others; shapes opinions by being outspoken; seeks to negotiate with others.Articulating Information – Articulate in giving presentations; is eloquent and explains things well; projects social confidence when articulating information.Challenging Ideas – Prepared to disagree and question assumptions; challenges ideas and established views; comfortable arguing own perspective.Providing Leadership – Making Decisions; Is determined and decides on actions; willingly assumes responsibility; is definitive and stands by own decisions.Directing People – Comfortable leading people; coordinates and directs groups; seeks to control things.Empowering Individual- Motivates individuals by empowering them; seeks to inspire people and groups; gives encouragement to others.Adapting Approaches – Showing Resilience; Conveying Self-Confidence; Is self-assured and projects inner confidence; Confident and determines own future; values own contributions.Showing Composure – Stays calm and relaxed during events; is not worried and tolerates stress levels; is composed in dealing with pressure.Resolving Conflict – Is comfortable calming upset people; handles angry individuals well; is focused on resolving conflict and arguments.Adjusting to Change – Thinking Positively; Is optimistic and positive; recovers easily from setbacks and obstructions; is jovial and projects cheerfulness.Embracing Change – Copes with change and variety; tolerates uncertainty and ambiguity; adapts to new challenges.Inviting Feedback – Is receptive to feedback and acknowledges criticism; open to critique and critical thinking; gathers feedback from others.Giving Support – Understanding People, shows empathy and compassion; attends and listens to people; is attentive and understands the motivation in others.Teamwork – Works participatively with others; is democratic and encourages team contributions; collaboratively involves others in decision-making.Valuing Individuals – Shows consideration towards others; tolerates the differences in people; values and trusts people.Driving Results – Processing Details, Meeting Timescales; Is target focused and meets deadlines; is punctual and keeps to schedule; is reliable in finishing tasks.Checking Things – Is meticulous in finding errors; ensures accuracy by being thorough and checking details; produces high quality work by being detailed.Following Procedures – Conforms and adheres to rules; closely follows instructions and procedures; minimises risks by sticking to processes.Structuring Tasks – Managing Tasks; Manages tasks by being organized and methodical; plans activities systematically; sets priorities for tasks.Upholding Standards – Behaves ethically and justly; is discreet and maintains confidentiality; meets commitments by acting with integrity.Producing Output – Is focused on activity and works quickly; keeps busy and maintains productivity; is comfortable multi-tasking to produce output.Driving Success – Acting; Takes action to make things happen; uses initiative to start things up; shows drive and invests personal energy.Seizing Opportunities Identifies business opportunities; creates additional sales for future growth; wants to win and outperform competitors.Pursuing Goals – Strives to achieve outstanding results; is ambitious and acts with determination; persists through difficulties to achieve results.POSITION PROFILE OUTPUT DETAIL OUTPUTS Provide input to the Transport operational plan when required.Responsible for the growth of external business of your departmentWork according to the Distribution budget, report on any saving projects and measurements weekly.Develop and sustain a logic, effective and integrated management planning system for the Transport division, in line with the Transport operational plan.Manage the Distribution department's performance objectives, strategic planning, and programs to improve operations annually.Manage the policies and procedures and to ensure employee follow them as per the agreed timelines.Manage cost-effective operations and the efficient utilisation of the distribution channels.Implement and control financial activities pertaining to distribution and infrastructure requirements in line with budgetary guidelines, restrictions, and realities.Evaluate and document the effectiveness of projects, plans and/or operations upon their completion and provide feedback when required.Manage and implement all regulatory and legislative requirements are met ongoing.Provide management information (reports) and feedback to the Director/Manager on request.Always maintain channels of communication and exchange of information to other Managers.MANAGEMENT OF THE DAY-TO-DAY RUNNING OF THE DISTRIBUTION OPERATIONS Manage that the day-to-day operations runs smoothly in your branch and report on normal and overtime to the Direct Manager on a weekly basis.Ensure that vehicles are at all times utilised to its maximum capacity and in the most cost effective but efficient manner in conjunction with the company and the trading division.Implement and maintain programs and monitoring systems to ensure efficient and cost-effective operations, optimal utilisation of vehicles and serviceable infrastructure.Manage that service standards and optimal customer service are met ongoing.Execute and maintain general transport administrative functions as determined and what could reasonably be expected of you.Manage weekly loads are invoiced to 3 PL clients and trading department.Manage that vehicles are always road worthy.Manage that all trucks are always washed and clean.Liaise with the trading department as and when required and stay abreast of their delivery and customer relations requirements.Maintain management information to take corrective action on a continuous and pro-active basis.Take corrective actions when required to improve delivery and customer service.Maintain and update statistics on the system.Execute and implement distribution-planning activities including route profiling in accordance with customer priorities.Maintain accurate vehicle information.Manage effective vehicle supply availability.Document the effectiveness of projects, plans and/or operations upon their completion and provide feedback.Provide feedback and report to the Direct Manager on request regarding the day-to-day running of the Distribution department.MANAGE PROCUREMENT, MAINTENANCE AND CONTROL OF VEHICLES Attend to the maintenance and servicing schedules of vehicles without compromising standards and the service delivery to customers.Manage vehicles and equipment relating to the Transport division and the branch.Manage and implement safety, security, housekeeping, and sanitation programs daily.Investigate repetitive damages and address with direct reports and ensure the implementation of preventative measures.Engage with direct reports when repetitive damaged occurs.Obtain and get authorisation on the necessary maintenance quotes when required.Manage the maintenance budget ongoing.Provide input to the procurement of vehicles and equipment for the distribution departmentProvide feedback to the Direct Manager on request regarding the procurement, maintenance, control of vehicles (includes damages).MANAGE THE HEALTH & SAFETY OF THE TRANSPORT DIVISION Manage the safety of all personnel, equipment, and property ongoing.Implement effective loss control and security measures to ensure that stock and other losses do not occur.Assist in coordinating the security functions at the Branch.Report all work-related injuries of Employees immediately according to the IOD process.Ensure compliance with OSHA regulations ongoing.Conduct investigations to determine causes of transportation accidents and to improve safety procedures.Implement and maintain of all regulatory and legislative requirements are met.Implement and maintain all food safety standards and customer requirements are met.Ensure all relevant information documentation are up to date for Foot Safety program.Participate in and provide information for the health & safety audits when required.Provide feedback to the Direct Manager on request to guide the Health & Safety, and Security activities.MANAGE THE AARTO DEMERIT SYSTEM Ensure Demerit Points are moved to the driver on the AARTO system as the fines comes in.INVEST IN PERSONAL DEVELOPMENT Ensure achievement of own performance objectives.Attend scheduled training as agreed.Ensure completion of any assessments to evaluate understanding.Fill in attendance registers when required.DRIVE PERFORMANCE EXCELLENCE Do proper long, short- and medium-term manpower planning and provide Direct Manager with the necessary information.Optimise direct reports' productivity by managing and measuring their performance.Provide ongoing feedback, instruction & development guidance to help others excel in their current or future responsibilities.Sign off and report on overtime hours worked by direct reports in the required format by the monthly cut off dates for salary calculation purposes.Ensure that direct reports are effectively recognised and rewarded in line with organisational practice and governance.Share and transfer product, process, and systems knowledge to colleagues.Ensure achievement of own performance objectives.Ensure that all direct reports have signed position profiles, performance agreements/contracts and reviews by participating in profiling sessions and conducting performance agreements/contract and reviews for Direct Reports.Put together action plans to address poor performance.Ensure all direct reports are adequately trained.Actively manage talent and succession within the Distribution department.Responsible for the overall management of the Employee Lifecyle of the direct reports:Interview candidates/internal applicationsArrange for the onboarding of direct reports.Discipline direct reports where necessary (Human Capital will facilitate the process and provide the necessary documentation and arrange for Disciplinary Hearings when required).Area: Cape Town
Salary: R 40 000 CTC depending on experience and qualifications
Job Features Job Category Transport / Logistics
Salary R 40 000 CTC depending on experience and qualifications
Commencement date ASAP
Location Cape Town
Contract Type Full Time
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