key responsibilities Develop the functional BU strategy aligned to group strategyEnsure strategy and goals are cascaded to the teamIdentify and lead innovation by identifying efficiencies,challenging the status quo of business processes and drive continuous improvement initiativesDeveloping strategic / business plans for the Governance function in alignment with BankservAfrica s strategic objectivesEnsure and manage the implementation of an effective Governance framework within the organisationAlign to best practice and King IVTM recommendationsDevelop, initiate, maintain, and revise policies, processes, and procedures for the general operation of the Governance Program and its related activities to prevent illegal, unethical, or improper conductMonitor and report results of the governance efforts, progress, and vulnerability to ensure the implementation of corrective action plans in line with the King Code and Companies ActOversee the management of the Ethics Hotline.Design, implement and manage the organisations ethics program to ensure an ethical culture and prevent and correct non-compliance with the organisations code of conductKeep up to date on best practices and relevant legislative changes and communicate these back to the organisation through training and awareness initiatives for the purpose of establishing a governance culture throughout the organisationEnsure the effective implementation of the GRC roadmapEnsuring compliance with the Companies Act 71 of 2008, the Memorandum of Incorporation and other regulatory requirements in collaboration with the Compliance department.This extends to monitoring compliance with the requirements of the Banks Act 94 of 1990.Maintain, monitor, and enhance relevant aspects of the Companys websiteManage the production of all reports and publishing on the Companys website, working closely with finance.Ensure effective information flows within the board and with and between board committees, and between non- executive directors and managementManage Board, Committee, Forum, and administrationFacilitate and oversee the development of the Directors induction packAssist in the orientation and induction of new Directors and Members and assess their specific training needsEnsure the proper logistical support and orderly conduct of Board meetingsEnsure that minutes of all statutory meetings including shareholder's meetings, Director's meetings and the meetings of any sub-committees are properly recorded and approvedMonitor and manage relevant statutory registers, resolutions/required actions and other records associated with the Board, Committees and Forum meetingsEnsure that all operations and activities of the Board, Committees and Management are compliant and conducted in accordance with relevant legislation and regulations, the organisations code of conduct, sound business practices, policies and practices approved by the BoardReview and updating of the Companys delegated authority framework from time to time.Ensuring that the Boards Declaration of Interest files are adequately updated as and when required, but at a minimum on a quarterly basis.Ensuring that the Boards Annual Work Plan and Corporate calendar is prepared at least one year in advance and communicated to all relevant stakeholders.Ensuring that critical business information is dispatched timeously to all directors to enable them to adequately execute their fiduciary duties (including the preparation and distribution of board and committee packs).Facilitating the board induction process by preparing high level induction session agendas and packs.Ensure the effective and efficient end-to-end board process for the Companys board and all its committeesProviding input into the annual financial statements and Integrated Annual Reports.Oversee the preparation of all board and committee written resolutions and distribution thereof.Work with the extended cosec team to effectively manage, guide and deliver special/ad hoc projects and corporate actions to completion.Work with Treasury & Finance on all related matter Qualifications/Knowledge LLB or equivalent tertiary legal qualification (compulsory)A post-graduate qualification in corporate and/orcommercial law would be an advantageAdmitted attorney of the High Court of South Africa orHaving passed all board exams of the CorporateGovernance Institute of Southern AfricaKnowledge of interacting with industry bodies such as theCIPC and IoDSAExperience 10 years or more experience as a Company Secretary in a private corporate environment, preferably in a senior managerial role with line management accountabilityExperience in Board applications like DiligentExperience in driving strong administration andprofessionalism in teamAbility to advise Board membersStrong technical knowledge on Corporate GovernancePolicy and process drafting experienceExperience in managing teamsIntegrated Annual Reporting experienceRequired computer literacy level
