Commercial Secretary

Minimum requirements: 3 plus years' experience as a secretary in a law firm orprofessional services environmentExcellent knowledge of MS Word programmes (more specifically Office 365)Basic knowledge on Aderant Expert (CMS) accounting system would be advantageousKnowledge of FileSite would be advantageousMatric essentialStrong administration and organizational skills in order to manage multiple professionals' practice's (diary management, answering telephone calls and tracking messages in the absence of professionals)Formatting legal documentsIncorporating amendments to documentsMaintaining/updating client contact detailsCapturing timesheets for multiple professionalsPreparing resource and client filesPreparing pre-bills and billing memos (sending same to clients)Managing debtors with the accounts department and clientsFICA administration: following up to ensure the FICArequirements are completeSome copy typing of a wide range of documents (agreements, letters, circulars, legal opinions, etc.)General office and personal administrationFilingMust be neat, well-organised and conscientiousStrong communication skills (verbal and written)Display attention to detailGood interpersonal skillsMaintain high standards of confidentialityHonesty, reliability and punctualityProactive, take initiative and be diligentAbility to multi-taskAbility to work well under pressureExcellent client relationship skillsExcellent time management skillsUsed to working with large teamsConsultant: Stephnie Taljaard - Dante Personnel Cape Town