Commercial Secretary

Minimum requirements: 3 plus years' experience as a secretary in a law firm or professional services environment Excellent knowledge of MS Word programmes (more specifically Office 365) Basic knowledge on Aderant Expert (CMS) accounting system would be advantageous Knowledge of FileSite would be advantageous Matric essential Strong administration and organizational skills in order to manage multiple professionals' practice's (diary management, answering telephone calls and tracking messages in the absence of professionals) Formatting legal documents Incorporating amendments to documents Maintaining/updating client contact details Capturing timesheets for multiple professionals Preparing resource and client files Preparing pre-bills and billing memos (sending same to clients) Managing debtors with the accounts department and clients FICA administration: following up to ensure the FICA requirements are complete Some copy typing of a wide range of documents (agreements, letters, circulars, legal opinions, etc.) General office and personal administration Filing Must be neat, well-organised and conscientious Strong communication skills (verbal and written) Display attention to detail Good interpersonal skills Maintain high standards of confidentiality Honesty, reliability and punctuality Proactive, take initiative and be diligent Ability to multi-task Ability to work well under pressure Excellent client relationship skills Excellent time management skills Used to working with large teams Consultant: Stephnie Taljaard - Dante Personnel Cape Town