Commercial Fruit Coordinator

Job Purpose Coordinate and support fruit export sales activities as per the sales plan and provide administrative support to the Commercial Managers. This position will work closely with the Logistics, Technical and Trade Finance departments to ensure efficient and best practice service to our clients. Duties & ResponsibilitiesProvide effective and efficient communication to all key customers (producers, packhouses and clients)Confirm consignee details with freight forwarder and documentation requirementsCheck and send out Packing List and Invoice to clients (Follow up with Trader to make sure they approve in time)Follow up on all Export documentation to prevent unnecessary delaysSend draft and final vessel documentation to clientsAssist with Shipping line claimsUpdating and sending of Shipment reportsNotice mails for delayed shipmentsHandle general/daily queries from key customers and communicate with Logistics and MarketingResponsible for all product sample preparationsAssist with Special market requirements (ie import Permits/ Pro-forma Invoices)Assist with Release letters and any Survey requests on arrivalAssist with Debit and Credit NotesAssist with Manual Invoices and Packing ListsSave Final vessel documentation on server/system folder.Additional support as required by Traders    Qualifications / Skills and Experience Tertiary qualification relevant to the position (marketing, agriculture, business management, logistics)3 years' experience in the Export or Fruit IndustryStrong planning and coordination skillsStrong time management skills and deadline drivenStrong administration skills and attention to detailExcellent verbal and written communication skillsGood interpersonal skills