Key Accountabilities, Measures & Interfaces- Provide effective administration for all meetings (AGM, Board and Board subcommittees)- Draft agendas, in consultation with Management and Chairperson/s, and liaise with Directors/Committee members- Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites- Ensure the timeous Collation and dispatch of board packs and support to members and invitees- Attend meetings and record accurate and professional minutes for Management, Company Secretary, Chairpersons and member scrutiny.- Draft accurate and professional Chairperson Reports for the Committees meetings in preparation for the Board meetings.- Electronic recording and preservation/safeguard of all proceedings of Board and Committees meetings;- Prepare extracts of resolution and minutes for all Board; AGM and Committees proceedings;- Prepare and track action items from Board, Board Committees and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).- Assist Company Secretary with drafting reports to Management, Board and Committees.- Ensure and track timely filing of all statutory returns and forms, such as annual returns; forms for director & officers appointments and resignations; e.g., Register and de-register directors both on CIPC;- Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC- Provide the Corporation with advice and guidance on the Companies Act, PFMA, Corporate Governance best Practices and Principles (King IV Report), and related applicable legislation- Review of the Committees and Board mandates and ensure that they remain in line with leading practice;- Effective facilitation of Board Processes i.e., Contribute to Corporate Secretariat efforts to enhance the effectiveness and functioning of the Governance committees.Key Measures- Undertake any ad hoc duties as guided by the Company Secretary.- Effective shareholders Meeting (AGM), Board and Governance Committees administration;- Accurate recording of meeting discussions and resolutions Up to date records, filing, etc.- Timely dispatching of Shareholder meeting notices, Board ad Board Committees packs;Qualifications & Experience- A minimum of three-year degree in relevant field (e.g.,BCom, B Proc, LLB) with courses in company law or corporate governance).- Post graduate Diploma or equivalent in Applied Corporate Governance will be an added advantage- Certification with the Chartered Governance Institute of Southern Africa will serve as an advantage.- Experience in the financial services industry will serve as an advantage.- Admission as an attorney or advocate of the High Court of South Africa will serve as an advantage.- Experience in implementing strategy, plans, programmes and procedures.- Experience in developing, implementing and delivering significant legal and policy research projects.- Knowledge of relevant legislation (e.g. Insurance Act PFMA and Treasury Regulations), compliance and governance requirements (including King Codes of Good Practice)- At least three (3)years experience in a corporate secretariat environment is essential.- Extensive experience in Board Committee and Board minute taking is essential.- A good understanding of the statutory requirements relating to company formations, special resolutions, board resolutions, minutes and notice of meetings.- An excellent command of English, both written and verbal is a requirement of the role.- Must be proficient in the use of MS Word, Excel and Board pack solutions
