Administration Executive (Japanese Speaking)

Job Description

A leading financial-services firm is looking for an Administration Executive. In this role, you will have the opportunity to hone your skills in administration and play a part in ensuring smooth operations within the company.

?Responsibilities?
¦Administration
- Coordinate and oversee all office activities
- Co-ordinate the company secretary tasks with auditing firm, such as arranging board resolutions or submission to the authorities
- Manage and check of staff expenses claims and corporate card usage
- Liaise with HQ to support payroll, social insurance premium payment in cooperation with the finance team
- Ensure adherence to relevant company procedures and policies
- Make travel arrangements for other staffs
- Handle phone calls and all related correspondence
- Keep databases/documents in check and update them regularly
- Manage the document filing and storage
- Control the office supplies state and make sure it is in accordance with office needs
- Coordinate and participate in office space planning, maintenance and renovations when necessary
- Support to personnel affairs
- Manage the medical insurance and corporate insurance
- HR-related tasks such as job posting on Mycareersfuture, preparation of work pass if necessary, new hire orientation
- Any other ad-hoc duties assigned

¦Secretary to Executive
-Support MD when required
Requirement

?What they are looking for?

[ Required ]
- 2 - 3 years of relevant experience
- Attention to detail with strong organizational skills
- Proactive and independent team player who enjoyed working in a dynamic environment
- Proficient in Microsoft Office applications especially Excel
- Outstanding communication and interpersonal skills
- Written and verbal communications skills in Japanese (any level) to liaise and join the meetings with Japanese HQ

[Advantage]
- Basic accounting knowledge
- Experience in Xero accounting software preferred

Working Hour

9:00 ~ 17:30

Benefit

?What they are offering?
-AWS
-Variable Bonus(Average 2 months; depends on individual and company performance)
-Annual Leave 20 days
-Transportation allowances claimable
-Medical Insurance