Admin Assistant

CompanyHerotelReference #AAPublished16/07/2021Contract TypePermanentLocationPretoria, Gauteng, South AfricaIntroductionDuties of the Administrative Assistant include providing support to the Growth team, assisting in our function’s general administrative activitiesJob FunctionsOtherIndustriesICT - Information & Communications TechnologySpecification•Maintain a filing system relevant to Growth environment keeping track of all aspects pertaining to various projects
•Update administrative systems to make them more efficient
•Make contact with Municipality in relation to identifying stakeholders as part of wayleave submission process in preparation for Planners
•Organize and schedule appointments with Municipalities as required
•Collection and collation of time sheets from Site Supervisors and follow outsource services SOP (sign off from PM & HR)
•Prepare and manage communication and release of ‘live’ areas on the network and MDU’s for Sales and Scheduling to work from
•Assist with quotes from suppliers as required
•Adding information to the BOM as required
•Any adhoc tasks as required by their manager (Reporting, admin or personal assistant tasks)
Requirements•Knowledge of office management systems and procedures
•Working knowledge of office equipment, like printers and fax machines
•Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
•Excellent time management skills and the ability to prioritize work
•Attention to detail and problem-solving skills
•Excellent written and verbal communication skills
•Strong organizational and administration skills with the ability to multi-task
•Proven experience as an administrative assistant or office admin assistant
•Matric
•Additional qualification as an Administrative Assistant or Secretary will be an advantage
•Experience on the systems used with HeroTel would be an advantage
Job Closing Date30/07/2021Share on