Receptionist / Administrator

Receptionist / Administrator

Wapping High School

Receptionist / Administrator

Details of the offer

We are looking to appoint an administrator to provide effective administrative,
secretarial and front of house support.

- Are you interested in working in a dynamic and innovative new school as
- part of a new and developing support team?
- Do you want to help develop the school’s administrative team and
- contribute to student success?

To ensure the smooth and efficient running of the school.

- The ideal candidate will
- bring forward thinking administrative experience and the ability to use the latest
- technologies and programmes such as Microsoft Excel, Word and SIMS to a high
- level.
- The successful candidate will be:
- An excellent communicator with students, parents/carers and staff
- Proven record of high level ICT skills
- High Level of accuracy and attention to detail
- Ability to work under own initiative
- Excellent customer care skills
- About Wapping High School:
- Inclusive multicultural 11 - 16 Free School located in East London
- An innovative digital and flexible 21 st century learning environment
- Small school with only 84 students in each year group
- All Year 7, 8 and 9 pupils have their own chromebook devices


Reception Duties:

Administration Duties:

- Manage bookable meeting room.
- Answer parent enquiries/complaints of distribute to relevant staff.
- Providing administration support on parents evenings/school events as and when required.
- Provide support to the Office Manager as required.
- Provide a printing/photocopying service including (photocopying large print runs) and associated tasks such as binding and laminating for staff and pupils.


- Check school enquiries email address and distribute queries to relevant staff.
- Update parents of events, news by email and text via Parentmail.

First Aid:

- To be the first point of contact for providing first aid administration to pupils and staff.
- To complete accident and incident log each time first aid is administered.
- To keep an up to date first aid inventory and order when stocks are low.

Fire Drill/Evacuation:

- Act as a fire warden for school evacuations

General Accountabilities:

- So far as reasonably practicable, the postholder must promote safe working practices by employees and visitors in premises/work areas in which the postholder is located, to maintain a safe working environment for employees and service users. These practices are defined in the Wapping High’s Health and Safety Policy, and codes of practice.
- Work in compliance with the Codes of Conduct, Regulations and Policies of Wapping High School.
- To be responsible for promoting and safeguarding the welfare of children and young people. All employees will have a responsibility for the children and young people that they will come into contact with.
- Ensure that output and quality of work is of a high standard and complies with current legislation/standards.
- You may be required to carry out additional duties, as the Head may be reasonably request, from time to time.

Equal Opportunities

- To ensure that the spirit of the School policy is implemented.

- This job description is reviewed on an annual basis

We offer:

- Competitive salaries based on experience and skills
- Outstanding CPD opportunities
- A supportive environment where staff are valued as an integral part of the
- Wapping High family
- Shortlisting will be shortly after closing date with interviews commencing week
- beginning Monday 30th September.
- Wapping High is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All successful candidates
- will be required to undertake a criminal DBS check.

Person Specification: School Administrator / Receptionist


5 GCSEs A-C including Mathematics and English

- Good A levels
- First Aid qualification or willingness to undertake training.

Professional Development

- Evidence of relevant continuing professional development
- Awareness of current developing technology


- Microsoft / Google Drive experience
- Preferably have worked in a school/college previously
- General clerical and administration experience.
- SIMs
- Previously employed as a receptionist

Knowledge and Skills

- Proven record of high level ICT skills
- High Level of accuracy and attention to detail
- Ability to work under own initiative
- Excellent customer care skills
- Ability to handle confidential information with discretion
- High level of numeracy and literacy skills
- Excellent interpersonal and communication skills
- Prioritise workload to meet deadlines
- Knowledge of Google Applications

Personal Qualities

- Capacity to understand, empathise and engage well with young people.
- Commitment to equal opportunity and the success of every individual
- Ability to work on own initiative and be proactive
- Ability to self-evaluate and respond positively to constructive criticism
- Ability to deal with confidential and sensitive information discreetly and with integrity.
- Resilience and the ability to work under pressure and meet a variety of deadlines
- Versatility with new technologies
- A sense of humor

Application Process:

Wapping High School is committed to the protection and safety of its students and to promoting their welfare. To that end identity, enhanced DBS and medical checks will be required from the successful applicant. The school is also an employer committed to equal opportunities and welcomes applications regardless of age, gender or ethnicity.

Your written application

We hope that after reading the information pack you will want to apply for the post advertised.

If you wish to proceed, please click apply and send you CV and covering letter.

Closing Date: Monday 18th November 2019 at noon

Shortlisting: Tuesday 19th November 2019

Interview: Commencing Thursday 21st November (AM)

- First Aid
- Laminating
- PC
- Google Apps
- Receptionist Duties

Source: Bebee2


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