Posting DateJun 23, 2021
Job Number21064783
Job CategoryProcurement, Purchasing, and Quality Assurance
LocationProtea Hotel Cape Town Waterfront Breakwater Lodge, Portswood Road, Cape Town, South Africa, South Africa VIEW ON MAP
BrandProtea Hotels
ScheduleFull-Time
Relocation?N
Position TypeNon-Management
Located Remotely?N
Protea Hotels by Marriott® is the leading hospitality brand in Africa and one of the most widely recognized hospitality brands on the continent, with over 90 hotels across South Africa, Zambia, Nigeria, Namibia, Ghana, Tanzania and Uganda. If you have a passion for delivering every guest a personalized service experience and desire to be part of the ‘Coolest Hotel Brand in South Africa’, join the Protea Hotels by Marriott® team today!
JOB SUMMARY
The Property Admin Controller is responsible for the procurement, receiving and inventory management activities of the property.
This position will perform month-end activities which include recording journal entries in the financial systems.
CANDIDATE PROFILE
Education and Experience
Experience in the Hospitality industry, procurement department is recommended
Organizational and administrative skills are essentials
Working knowledge of procurement systems will be advantageous
Knowledge of Microsoft packages
CORE WORK ACTIVITIES
Managing Work, Projects, and Policies
Responsible for processing goods received vouchers and/or invoices on the procurement/inventory system
Responsible for online invoice entry for all non-procurement system invoices
Review and follow up of open purchase orders in procurement system
Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data
Performs and support the reconciliation of vendor statements
Follow up on outstanding documentation with vendors
Generates and provides accurate and timely results in the form of reports, presentations, etc.
Analyzes information and evaluates results to choose the best solution and solve problems.
Maintaining Finance and Accounting Goals
Develops specific goals and plans to prioritize, organize, and accomplish your work.
Submits reports in a timely manner, ensuring delivery deadlines.
Demonstrating and Applying Accounting Knowledge
Demonstrates knowledge of job-relevant issues, products, systems, and processes.
Demonstrates knowledge of procurement practices and analysis
Keeps up-to-date technically and applying new knowledge to your job.
Uses computers and computer systems (including hardware and software) to program, develop financial spreadsheets, set
up functions, enter data, or process information.
Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations,
or standards.
Additional Responsibilities
MANAGEMENT COMPETENCIES
Managing Execution
Building and Contributing to Teams - Leads and participates as a member of a team to move the team toward the completion of
common goals while fostering cohesion and collaboration among team members.
Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates,
focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond
what is required.
Planning and Organizing - Gathers information and resources required to set a plan of action for self and/or others; prioritizes and
arranges work requirements for self and/or others to accomplish goals and ensure work is completed.
Building Relationships
Coworker Relationships - Interacts with others in a way that builds openness, trust, and confidence in the pursuit of organizational
goals and lasting relationships.
Customer Relationships - Develops and sustains relationships based on an understanding of customer needs and actions
consistent with the company’s service standards.
Global Mindset - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives;
utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity
to contribute to their full potential.???????
Learning and Applying Professional Expertise
Applied Learning - Seeks and makes the most of learning opportunities to improve performance of self and/or others.
Business Acumen - Understands and utilizes business information to manage everyday operations and generate innovative
solutions to approach team, business, and administrative challenges.
Technical Acumen - Understands and utilizes professional skills and knowledge in a specific functional area to conduct and manage everyday business operations and generate innovative solutions to approach function-specific work challenges
Auditing and Reconciliation - The ability to recognize, research, and resolve discrepancies in financial data.
Analysis - The ability to create and maintain spreadsheets as well as analyze and summarize financial data using
appropriate financial software.
Accounting Knowledge - Knowledge of general accounting principles and current company accounting policies and
procedures.
Accounting and Internal Control Knowledge - Knowledge of Marriott International Policies (MIP), and International
Standard Operating Procedures (ISOPs) relevant to the position.
Procurement - Knowledge of procurement policies and internal systems.
Basic Competencies - Fundamental competencies required for accomplishing basic work activities.
Basic Computer Skills - Uses basic computer hardware and software (e.g., personal computers, word processing
software, Internet browsers, etc.).
Mathematical Reasoning - Demonstrates ability to add, subtract, multiply, or divide quickly, correctly, and in a way that
allows one to solve work-related issues.
Oral Comprehension - Demonstrates ability to listen to and understand information and ideas presented through spoken
words and sentences.
Reading Comprehension - Demonstrates understanding of written sentences and paragraphs in work-related
documents.
Writing - Communicates effectively in writing as appropriate for the needs of the audience
Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
