Project Administrator

We are seeking a highly organized IT Project Administrator to support the planning, coordination, and execution of projects using both Waterfall and Agile frameworks.You'll work closely with project managers, scrum masters, and cross-functional teams to ensure timelines, documentation, and project goals are met.Key Responsibilities : Project Coordination : Assist in the planning, execution, and closing of projects.Coordinate project activities, resources, equipment, and information.Ensure that all projects are delivered on time, within scope, and within budget.Documentation and Reporting : Maintain comprehensive project documentation, plans, and reports.Prepare and distribute project status reports, meeting minutes, and other relevant documents.Ensure proper documentation of project changes, decisions, and actionsmunication Management : Facilitate effective communication among project stakeholders.Schedule and organize project meetings, including preparing agendas and taking minutes.Act as a point of contact for project-related inquiries and issues.Risk and Issue Management : Identify and document project risks and issues.Assist in the development and implementation of risk mitigation strategies.Monitor and track the resolution of project issues.Resource Management : Assist in the allocation and management of project resources.Track resource availability and utilization.Coordinate with team members to ensure resource needs are met.Quality Assurance : Support the implementation of quality assurance processes.Ensure that project deliverables meet the required quality standards.Assist in conducting project audits and reviews.Budget and Financial Management : Assist in the preparation and monitoring of project budgets.Track project expenditures and ensure they are within the approved budget.Prepare financial reports and forecasts as required.Administrative Support : Provide general administrative support to project managers.Manage project-related correspondence and documentation.Maintain project files and records in an organized manner.Stakeholder Management : Assist in identifying and managing project stakeholders.Ensure stakeholder requirements and expectations are documented and addressed.Facilitate stakeholder engagement and communication.Continuous Improvement : Identify opportunities for process improvements and efficiencies.Assist in the implementation of best practices and lessons learned.Support the continuous improvement of project management processes.Qualifications : Tertiary qualification (IT OR Business) plus a Project Management certification (Agile or CAPM or PMP, PRINCE2 etc.Experience supporting both Agile (Scrum / Kanban) and Waterfall methodologiesProficient in project management software (e.g., Jira, MS Project, Confluence, Excel)Please Apply Now!
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