Job Role Under limited supervision, provide key support for functional groups, including performance of a wide variety of specialised clerical functions involving compiling and arranging data, making computations, laying out and preparing reports, processing and coding documents and maintaining specialised and comprehensive records and filing.
Set up and prepare statistical reports.
Resolve discrepancies and may communicate with a variety of administrative and professional employees within and outside the company.
Provide overall project and general administration support to the Programme managers, Project Managers and Project Team members.
Attend to all day to day office and resource needs including printing, scanning and ordering of stationery.
Scheduling project meetings, arranging meeting room facilities and diary management.
Arrange telecom/video conferences/WebEx testing for team members.
Arrange access cards for visitors and new resources.
Host and collect visitors from Main reception.
Onboarding new resources and log SRS’s to arrange for Sanlam network access
Onboarding new resources to the programme tools
Arrange and request for new members’ JIRA licence and access
Assist in JIRA project administration – coordinate JIRA issues and tasks within the project team and ensure that the use of JIRA is being used effectively across all the programme work streams.
Assist the team with all JIRA related queries
Grant SharePoint access to all project stakeholders
Help facilitate the use of SharePoint and JIRA to all the team members and assist with queries and issues that may follow.
Circulate and distribute project documentation to all the programme stakeholders, which includes executive members, business owners and business sponsors.
Maintenance of Stakeholder list
Assist Project Managers with the project monthly budgets, team member timesheets and invoicing
Manage vendor and suppliers contracts.
Qualification & Experience
Grade 12 qualification
Diploma in Project Administration/Management or similar will be advantageous
At least 3 years experience in project administration.
Knowledge and Skills
Processing transactions and conduct simple calculations
Record keeping; filing and maintenance of databases
Maintain work standards and quality verification
Data Collection and processing of transactions.