Job Purpose The Procurement Buyer is responsible for the procurement of raw materials and packaging; the purchase of goods, materials and services to ensure that the companys operational needs are met, considering price, quality and delivery and to ensure continuity of supply. KEY ACCOUNTABILITIES & RESPONSIBILITIES 1. Raise purchase orders based on demand requirements and keep track of the status of the order (payment status, delivery date required) Status (Business rescue). Request proforma invoice from suppliers. Once proforma invoice is received, update the Master sheet status. Print the proforma invoice and purchase orders and take to Execs for signature. Once the signature is received, give the PO and PFI to finance to process for payment. Once POPs have been received, send them to the respective suppliers and request a delivery date. Update the Master sheet with the delivery date. Send out a daily receiving schedule to the receiving and manufacturing team. Developing an effective and accurate system for monitoring purchase orders. Delivering a weekly purchase order report to supervisors that indicates the invoice number for all closed orders. Working within the management team to ensure that all deliveries satisfy the assigned orders and report any back ordered or missing products, follow up with suppliers if order should be closed or when the deficit will be delivered. Manage Imports and Export Process and documentation. Manage all Non Stock Purchases Adhoc communication to suppliers: Shutdown periods (Public holidays operating hours) Receiving requirements (COA requests/Micro requests etc.) Request quotes from Suppliers on Top Ingredients and Herbs and Spices items. Prepare a summary of the bids received (including lead time from order). Present to line manager to sign off on proposal. - Communicate any supplier constraints to the business - Upholds internal and external policies, regulations and laws. - Comply with food safety policies and procedures - Comply with company policies and legal guidelines KNOWLEDGE & SPECIFIC JOB SKILLS Relevant degree/diploma in Supply Chain Management / Procurement / Logistics / Business or related Prior experience working as a Procurement-Buyer within an FMCG environment. Computer literate - Proficient in Microsoft Office - Advanced Excel skills a must; non-negotiable. Exceptional problem-solving and analytical skills. Strategic mind-set to identify improvement opportunities, with balance of short term and long-term interests. Good planning/project management skills. Adaptive to change and embraces challenges. Excellent verbal and written communication skills. A motivated individual with the ability to work independently as well as being a team player Ability to use initiative and strong organisational skills A driven individual that can cope under pressure and is deadline driven Salary - R240 000
