Pmo And Integration Analyst

Pmo And Integration Analyst

Unilever Guppe

Pmo And Integration Analyst

Details of the offer

We want to transform our employee services from current functional driven setup (HR Services, Workplace Services and IT services) to a fully integrated employee support powerhouse making life of our employees as simple, fast as it can be, allow them to be at their best. This role will play a key part in aligning and integrating the global and local teams throughout the transformation across Workplace and Travel services. This will include supporting the co-ordination of key meetings, driving actions and agendas and ensuring regular and relevant communication forums and briefs Providing ad hoc PMO support to Employee Experience projects within the portfolio.This role requires a well organised individual who can support and positively influence individuals to ensure delivery across Workplace and Travel services.Support the governance model for all JTBD activities, ensuring good knowledge of PowerBI and reporting process Act as analyst to support various Workplace and Travel Services projects and Jobs to be Done in a PMO capacity Maintenance of Workplace &. Travel Services main SharePoint sites, including maintaining internal (WTS) and external (ETS and broader Unilever business) areas with up to date information. Whilst acting as the go to person for all SharePoint queries for the team.Assist and schedule key functional and global meeting, i.e. quarterly Global WTS Townhalls and support functional team meetings for WTS. Ensuring clear action tracker is maintained to drive completion Support the Communications and Strategy lead in managing the Workplace and Travel services shared mailbox, i.e. creating and sending standard emails to large Workplace and travel services groups Maintaining the Workplace and Travel service organisation charts Maintain stakeholder map for Workplace and Travel services Encourage a learning culture across the team. Lead by example in the use of learning tool (Degreed), ensure familiarity across the team of the Learning tool Take responsibility for purchase order entry and goods receipt for Workplace related projects including:Manage the processes to support our controls around purchase to pay Support the Workplace team with the raising of all PO’s, tracking commitments with suppliers against broader project funding and managing effective GR’ing of invoices To be a key point of contact for our suppliers when issues arise that require further escalation in the standard finance accounts payable processes Proactively review invoices and payments, react quickly and find resolution to any PO, invoice or payment related issues Real accountability - taking responsibility for doing what you say Team alignment - Cultivating relationships to ensure collaboration, integration and alignment Workplace services is looking to re-position itself from a provider of services to a provider of experiences – the Employee Experience will be at the heart of the agenda, focused on providing an integrated and seamless experience to all employees. In addition, particular focus is placed on relationship building skills, an ability to drive service and financial performance, leading the success of 3rd party suppliers, and driving change while balancing sensitivities and local nuances.Maintain excellent knowledge of all projects in the jobs to be done (JTBD) portfolio to act a link-pin in overall delivery knowledge Maintain Workplace & Travel Services Communication Distribution lists Champion the use across the team of key collaboration tools such as Yammer. Ensuring appropriate use to share knowledge and experience, great delivery and good news stories.Excellent communication and skills in managing stakeholders Ability to develop new approaches to meet changing needs and to work in a fast-changing, quick-paced work environment Ability to prioritize and plan to meet timelines Proactive and flexible in style and approach Ability to relate to and influence a wide range of personalities, levels of seniority and working styles At Unilever we belief that focusing on employee experience drives significant business value. Designing and driving employee experiences putting the employee right in the centre of what we do, drives higher productivity and engagement from our employees which unlocks more capacity and opportunity for growth.JOB SUMMARY Main accountabilities

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