Personal Assistant

Responsibilities Answering the Switchboard, transferring calls, and emailing detailed messages Keeping track of the staff diaries, scheduling meetings, filling in relevant tracking documents Acting as a first point of contact: dealing with correspondence and phone calls Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive Booking and arranging travel, transport and accommodation Organizing events and conferences Reminding the manager/executive of important tasks and deadlines Typing, compiling and preparing reports, presentations and correspondence Managing databases and filing systems Implementing and maintaining procedures/administrative systems Liaising with staff, suppliers and clients Collating and filing expenses Miscellaneous tasks to support chairperson with business and personal matter Petty Cash - Ordering the groceries required for the kitchen & balancing the petty cash Ordering of stationery, paper & additional items - for the office & site office Catering for meetings ( all staff ) Planning & Co-coordinating Staff functions Requirements Matric Secretarial Diploma Afrikaans writing documents and memos Advanced Excel skills in V LOOKUP and Pivot tables Own car Only SA Citizens will be considered