Personal Assistant

Based in the heart of Cape Town, this diverse position will suit an assertive candidate who thrives by working alone and taking charge. The individual must be a disciplined, levelheaded, highly organised person able to prioritize tasks and keep aligned to the daily needs of the CEO. Are you a self-starter who can work well in a fast-paced environment? Duties will include (but not limited to): Company registrations Opening bank accounts Updating cashbooks for companies Acting as the first point of contact; dealing with correspondence and phone calls Managing diaries and organising meetings and appointments, often controlling access to the manager/executive Booking and arranging travel, transport and accommodation Organising events and conferences Reminding the manager/executive of important tasks and deadlines Typing, compiling and preparing reports, presentations and correspondence Managing databases and filing systems Implementing and managing procedures/administrative systems Liaising with staff, suppliers and clients Collating and filing expenses Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager?s remit. For example: completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research Skills required: Matric (essential) 2 ? 5 years PA experience to CEO / Directors (essential) Must be detail-orientated (essential) Discretion and trustworthiness; you will often be entrusted with confidential information Flexibility and adaptability Excellent oral and written communication skills Organised with multitasking skills The ability to be proactive and take initiative Tact and diplomacy Knowledge of standard software packages and the ability to learn company-specific software if required Exemplary telephone manner including the ability to identify needs, provide prompt response and exercise patience, respect and professionalism in all interactions