Main purpose / objective of the position:
Personal assistant to the General Manager/Centre Manager delivering the outputs of secretarial, administrative, liaison and public relations duties. Also provides secretarial and administrative outputs.
Decision making authority:
Works independently within a broad framework of existing policies and guidelines. Uses discretion in making appointments and in referring tasks or service requests to other divisions. Explores and investigates alternatives. Makes proposals and provide solutions to assist superior. Decisions based on knowledge of theory and systems.
Experience / Education:
Grade 12 and/or a secretarial diploma plus 5 years practical experience assisting a senior managerial position in the Property management industry
Time Management, Organising skills, Ability to Multitask, Tact and Discretion for dealing with confidential information, Good Written and Spoken and Communication Skills, Excellent Computer and Administration Skills, Flexible and Adaptable Approach to work, Ability to use Own Initiative, Accuracy and Attention to Detail.
Computer literacy (MS Office), Company policies, procedures and values
Problem Solving and Decision Making, Teamwork and Co-Operation, Self Confidence, Communication, Resilience, Initiative, Compliance, Drive & Productivity, Methodical
Major drivers of work volume :
Volume and complexity of departmental activities
Interface / relationships with:
Internal: Portfolio Directors, Portfolio Executives, EXCO members, Property Management Staff
External: Clients, Public, Industry role players