Personal Assistant

Personal Assistant
Company:

Phakisa Holdings


Place:

Gauteng


Area:

Secretary

Personal Assistant

Details of the offer

Phakisa Holdings are looking for a Personal Assistant in Sandton area Effectively manages the diary/calendar of the CPEP Pprogramme Management Office (PMO) e.g., scheduling of meetings as agreed. Effectively manages diaries, by ensuring the availability of key stakeholders and helps the CPEP lead to co-ordinate critical meetings within the required timelines. Effectively manages the daily operations of the CPEP lead and its PMO. Responds to all meeting invitations received and ensures proper consultation with the relevant stakeholders. Proactively anticipates and responds to diary clashes and resolves conflicts. Books meeting rooms and organises access and parking for visitors. Arranges catering and refreshments for agreed meetings. Monitors the email in-boxes for the CPEP lead and provides necessary support based on the action that is required (e.g., urgent requests to be sent; queries handed-over to relevant member of the team; meeting deadlines for submissions; complaints or escalations). Receives and screens visitors and telephone calls, takes messages, schedules appointments for CPEP lead and/or management staff and provides information to callers. Performs a full range of secretarial assignments, such as composing and typing routine letters, memoranda, reports and minutes of meetings. Assists in the drafting of the agendas for internal and external meetings and ensures timely distribution to meeting attendees before the meetings take place. Plans and organises events such as conferences, annual events, monthly committee meetings and weekly team meetings. Creates, transcribes, and distributes meeting agendas and minutes. Prioritizes and negotiates organizational needs regarding meetings, timeframes, and deadlines. Attends meetings, takes minutes and meeting notes. Works independently to manage and plan projects and executes on deliverables within timelines. Proofreads and corrects prepared materials for correct grammar, format, and completeness. Provides an efficient and responsive administrative, organisational, and logistical service to the CPEP lead and the PMO. Assists CPEP lead by helping him/her to manage and prioritise his/her time and ensures that a high level of service is maintained. Plan and organise the workload and the initiative to resolve issues quickly in an appropriate manner and has to cope with changing set of priorities and needs to be flexible and adaptable. Prepares and maintains office records, reports and correspondence. Utilizes, reconciles and manipulates data for management reports from different internal and external sources. Applies an understanding of the information in order to extrapolate key data. Organises and stores paperwork, documents and computer based information. Stores and files documents for easy future access. Maintains hard copy and electronic filing system. Keeps abreast of technological changes and masters new technology. Compose, type and distribute meeting notes, routine correspondence and minutes. Photocopies and prints documents as and when requested. Develop and maintain effective relationships with internal and external customers through oral and written communications. Keeps informed on industry developments. Performs tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. Facilitate the workflow of manager/s and immediate team members by managing their diaries. Liaising with colleagues and external contacts to book travel and accommodation Phakisa Holdings are looking for a Personal Assistant in Sandton area Effectively manages the diary/calendar of the CPEP Pprogramme Management Office (PMO) e.g., scheduling of meetings as agreed. Effectively manages diaries, by ensuring the availability of key stakeholders and helps the CPEP lead to co-ordinate critical meetings within the required timelines. Effectively manages the daily operations of the CPEP lead and its PMO. Responds to all meeting invitations received and ensures proper consultation with the relevant stakeholders. Proactively anticipates and responds to diary clashes and resolves conflicts. Books meeting rooms and organises access and parking for visitors. Arranges catering and refreshments for agreed meetings. Monitors the email in-boxes for the CPEP lead and provides necessary support based on the action that is required (e.g., urgent requests to be sent; queries handed-over to relevant member of the team; meeting deadlines for submissions; complaints or escalations). Receives and screens visitors and telephone calls, takes messages, schedules appointments for CPEP lead and/or management staff and provides information to callers. Performs a full range of secretarial assignments, such as composing and typing routine letters, memoranda, reports and minutes of meetings. Assists in the drafting of the agendas for internal and external meetings and ensures timely distribution to meeting attendees before the meetings take place. Plans and organises events such as conferences, annual events, monthly committee meetings and weekly team meetings. Creates, transcribes, and distributes meeting agendas and minutes. Prioritizes and negotiates organizational needs regarding meetings, timeframes, and deadlines. Attends meetings, takes minutes and meeting notes. Works independently to manage and plan projects and executes on deliverables within timelines. Proofreads and corrects prepared materials for correct grammar, format, and completeness. Provides an efficient and responsive administrative, organisational, and logistical service to the CPEP lead and the PMO. Assists CPEP lead by helping him/her to manage and prioritise his/her time and ensures that a high level of service is maintained. Plan and organise the workload and the initiative to resolve issues quickly in an appropriate manner and has to cope with changing set of priorities and needs to be flexible and adaptable. Prepares and maintains office records, reports and correspondence. Utilizes, reconciles and manipulates data for management reports from different internal and external sources. Applies an understanding of the information in order to extrapolate key data. Organises and stores paperwork, documents and computer based information. Stores and files documents for easy future access. Maintains hard copy and electronic filing system. Keeps abreast of technological changes and masters new technology. Compose, type and distribute meeting notes, routine correspondence and minutes. Photocopies and prints documents as and when requested. Develop and maintain effective relationships with internal and external customers through oral and written communications. Keeps informed on industry developments. Performs tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. Facilitate the workflow of manager/s and immediate team members by managing their diaries. Liaising with colleagues and external contacts to book travel and accommodation


Source: Neuvoo3_Ppc


Area:

  • Administrative - Office / Secretary

Requirements


Knowledges:

  • Access