Job OverviewThe Payables Administrator is responsible for managing administrative routines for stock and non-stock Vendors. The administrative routines include, but is not limited to, the processing of Vendor transactions, account reconciliations, account payments and managing Vendor profiles on the financial accounting system.Objectives of this RolePerform accounting routines within a fast-paced finance department, while adhering to established accounting standards and proceduresPerforming a range of accounting and clerical tasks related to the Accounts Payables functionProcessing of transactions such as invoices, credit notes and payments for all vendorsTracking and recording purchase ordersComplying to the Accounts Payables department’s processes and proceduresAssist in audit financial routinesExecute accurate reporting, filing, and database management in multiple systems for all VendorsExercise integrity and confidentiality, and comply with statutory financial requirementsDaily and Monthly ResponsibilitiesVerify and post details of Accounts Payables transactionsAccurately review and process Vendor invoices and credit notesPerform data entry functions associated with Accounts PayablesReview and reconcile invoice and credit note discrepanciesPerforming Vendor reconciliations and resolving discrepanciesReview and balance Vendor accounts, analyse variances and prepare appropriate management reportsAddress and respond to Vendor enquiriesReporting to Payables Manager on a daily/weekly/monthly basisParticipate in month-end close activities, including preparation of monthly routines, complete reconciliation of accounts, and other Accounts Payables duties in a timely mannerSupport other accounting and finance team membersQualifications and ExperienceGrade 12B Comm. Degree/ Studying towards a relevant Degree or DiplomaMinimum 3 years' experience in an Accounts Payables departmentSkills and KnowledgeStrong communication and negotiation skillsExcellent planning and organizational skillsTime management proficiencyAbility to multitask and operate well under pressureHighly focused and deadline drivenAbility to work independently and prioritize tasksPeople management and good relationship building skillsAnalytical and problem-solving abilityHigh level diligence with meticulous attention to detailKnowledge of basic financial and accounting principles and proceduresWorking experience in accounting ERP systemsIntermediate user of Microsoft Office (Excel, Word, Outlook)
