Duties and responsibilities
The position is for a conveyancing Paralegal / senior secretary with 7+ years’ experience in a conveyancing environment attending to residential and commercial bonds as well as transfers and other land development applications. Duties include, but are not limited to the following:
Downloading instructions from banks, updating of conveyancing systems, perusal and interpretation of applicable conditions (previous dealings with FNB Home Finance and Private Bank bonds will be an added advantage);
Attending to transfers, various land development applications and preparation of various notarial deeds and servitudes;
Performing and interpreting person - and property searches;
Opening of files, contacting clients, preparation of initial correspondence to clients, estate agents, linked attorneys, municipalities, managing agents etc;
Keeping and maintaining a proper diary system of all current matters;
Preparing of loan and bond documents and transfer documents accurately and independently for signature by clients;
Preparing of compliance packs for submission to and approval by the bank;
Preparing documents for lodgement and ensuring all loan or sale conditions are met and processes followed in order for matters to be registered successfully at the relevant deeds registry;
Preparation and sending of weekly reports to clients, banks, linked attorneys and estate agents;
Attending to all financial aspects of transactions, including the preparation of statements, collection of costs/disbursements from clients, preparation of final accounts and attending to general accounting queries;
Finalising of files, including following up and delivering of security documents to banks or bond attorneys.
Skills and knowledge
In depth understanding of bonds, transfers and related aspects of conveyancing in general.
Ability to interpret bond instructions and understand conditions to be complied with;
Understanding and interpreting deeds office records;
Good command of the English language;
Excellent communication skills and ability to liaise with clients in a professional and effective manner;
Excellent writing skills required for preparation of correspondence to clients, agents, banks and linked attorneys;
Ability to work independently and to effectively manage high volumes of work;
Team player with good interpersonal skills, showing an eagerness to assist others within the department;
Typing speed of 45+ words per minute;
Meticulousness and attention to detail, managing a neat and organized workstation;
Fully conversant in Microsoft Office, LexisConvey, SARS and L@W/E4.
Qualification/s
Matric or equivalent qualification;
Secretarial Diploma with excellent typing skills;
Minimum of 7 years’ experience in conveyancing environment; Experience in FNB Home Finance and Private Bank bonds will be an added advantage.
