Job Details
Real Estate: identifying new premises, locations and buildings, leasing real estate, buying and selling property, construction and maintenance.
Job Purpose
To support the Manager to attain the required objectives within Business Support in RES
The management, reconciliation and timeous payment of variable payments for the bank’s premises The management, reconciliation and timeous payment of municipality accounts for the banks premises
To attend to account queries relating to contracts
To provide a professional service to internal and external Business Partners
To support the Manager to ensure business continuity, by logging all documents and queries that originate from via SMS, Email, Fax and Telephone Calls.
Key Responsibilities/Accountabilities
Validation and Processing of Monthly Variable Payments
Quality assure all incoming invoices in terms of validity, 8 point SARS check, vat registration and banking details.
Log all incoming variable charges, invoices and documents on relevant system and forward to team leader.
Ensure that rental and municipality invoices are reconciled for timeous payments to be made to relevant vendors; Ensure that all invoices are scrutinised for complete and accurate information provided on payment stamp from business units; Analyse all documents received ensuring compliance to the VAT Act, Bank policy and business rules, which includes VAT code and general ledger allocation; Manage and maintain strategic relationship with Business Partners and vendors; Maintain and control database pertaining to portfolio; Attend to account queries relating to variable invoices;
Log all queries on the relevant system; Liaise and communicate effectively with vendors/branches (internal and external) in relation to outstanding invoices as and when required; Follow processes to ensure that there are no power cuts due to late payment; Maintain day to day planning and administration function (e-mails, correspondence, filing etc.) Ensure timeous query resolution pertaining to the variable payments portfolio.
Timeous and accurate processing of the Bank’s premises expenses via invoices
Ensure a high level of quality control on documents received, ensuring no or minimal reputational risk to the Bank.
Resolution of queries
Checklist complete add contract and vendor number.
Reconcile fixed and VAT charges.
Reconciliation and recovery of overpayments to landlords, in conjunction with the lease negotiator.
Resolve variable lease related payment queries
Assist BU’s with queries on their monthly general ledger.
Provide proof of payment when required by the agent or landlord
Investigate payments in respect of letters of demand received from landlords/meter readers.
Liaise with municipalities in event of threat of electricity supply being disconnected.
Liaise with variable team regarding non-payment of variable charges.
Investigate the rejection and get the new banking details updated.
Provide proof of payment when required by the agent or landlord.
Resolving the open items on vendor line item.
Resolve queries on relevant system
Vendor verification
Liaise with vendors/customers (internal and external) as and when required.
Request landlord details and forward to vendor management to be amended.
Check that documents received are in accordance with FICA requirements before submitting to vendor management.
On receipt of vendor number ensure that general contract is updated accordingly.
System application testing
Testing practical and working application of any new developments/enhancements to functionality of SAP system before implementation.
General
Day to day planning and administration function (e-mails, correspondence, filing etc.)
Process Mapping.
Special Projects
As and when required
Preferred Qualification and Experience
Finance related qualification
2 year post matric qualification
1-2 years SAP Real Estate experience
3-4 Years Finance Administration Experience
3-4 years Business Support experience
