Receptionist and PA tasks including answering the telephone, organize meetings, maintain calendars, respond to emails, general administrative task to support the team
Book and organize business travel and visa
Basic bookkeeping task in XERO including posting of invoice and receipts, issuing Quotes and POs, managing basic accounting tasks (including reconciliation), maintain project profitability analysis, plan cash flow and load payments
Contract Management including Insurance, VoIP, Cellphone, Rental Car, Company Car, etc.
General Admin task such as account applications, tax clearance, import/export documentation, etc.
Respond to customer inquiries by stablishing product needs using questionnaire and collecting necessary project information
Assist Engineering Team in the design and proposal process
Submit proposal and follow up with client to achieve purchase decision
Ensure timely and continuous communication with client
General Sales and Sales Support admin tasks
Maintain Customer Relationship Management (CRM) database and ensure monthly reporting
Plan, coordinate and manage marketing activities such as conferences and tradeshows including all administrative tasks such as application, stand building, logistics, catering, material, etc.
Tertiary education or equivalent work experience
3-5 years of Office Manager experience
Very good verbal and written command of English and (ideally) fluent in Afrikaans, French, and Portuguese
Driver’s License (car)
Strong interpersonal skills, excellent team player
Organizational talent with dedication to detail
If you are interested and meet the above requirements forward your CV to