Office Manager Executive Pa

Office Manager Executive PA Greenpoint Cape Town
Our client is looking for an Office Manager / Personal Assistant Secretary with 10 years ++ SOLID years’ experience.
Salary and Benefits Negotiable – Normal working hours 8am to 5pm
Duties
• Manage the Office with 5 Admin Staff
• Monthly management report – capturing and typing up of several reports and graphs and distribution
• Coordination of marketing business plan including typing up, design, layout and PowerPoint presentations
• Administer all day to day affairs
• The person will be overseeing the Administration tasks such as booking flights, preparing cost reports for projects,
• Preparing documentation – Tenders (Must have Tenders experience)
• Facilitating tasks of the staff such as license disk renewals, etc
• Typing of documents and Answer Telephone
• Keeping diary for partners
• Liaising with contractors – Electricians, Plumbers, Builders, Architects, etc.
• Arranging meetings and Typing of general correspondence
• Typing up of legal agreements and other correspondence for the Financial Manager and Projects Manager
• Local and international travel arrangements for office and family
• PowerPoint presentations and Newsletters – current projects
• Arranging functions
• Potentially managing emails once, a relationship has developed
• Looking after all personal matters: home and family
• Recons for medical aid, personal bank accounts
• Making sure all bills/accounts are paid monthly
• Ordering office supplies and Keeping diaries for Managers
• Arranging and taking minutes at meetings
• Data Capturing – maintain client database
• Manage regular communication with various parties
• Initiate and compile newsletters
• Update website by giving content to the web administrator, Facebook page and LinkedIn page
• Control payments and petty cash
• Arrange and attend various meetings during the year including taking minutes and distributing thereof
Frogg Recruitment SA