Description:
A leading location data and technology company is in need of a commercially astute Office Manager. The ideal candidate will fulfil operational and secretarial duties and must have a strong blend of business knowledge including Finance, Human Resources and company Legal aspects.
The purpose of the post is to provide assistance to the Chief Operations Officer. This role will include ongoing contact with external service providers, colleagues, general members of staff and other superiors in the context of the work requirements. In addition you will be managing a personal assistant.
Objectives of the role
* Arrange conferences, meetings and travel reservations
* Receive screen and disseminate all incoming calls and email
* Handle general correspondence
* Compiling of presentations
* Compiling of all reports, weekly, monthly, etc
* Compiling minutes of meetings
* Liaising with departments
* Arrange functions for departments
* Secretarial duties
* Organize social events
* Administration backup, arrange meetings, Add Hoc Tasks
* Managed service agreements
* Develop a database with all relevant detail
* Able to assist with all administration related functions
Finance
* Ongoing contact will suppliers and clients
* Invoicing
* Debtors and Creditors Control
* Assisting COO and external accountants to prepare reports
Human Resources:
* Combine business awareness with strong all-round knowledge of HR theory and practice
* Identify HR priorities from company and departmental plans, translating business requirements into effective HR practices and delivering people solutions aligned to the business objectives
* Employee assistance / wellness
* HR Special Projects
Management
* Manage a personal assistant
Minimum Requirements:
* Matric and a Degree in Business / HR / Law
* 10 years related working experience
Skills
* Computer literacy MS Office Skills (Word, Excel, PowerPoint) all at advance level
* Have excellent knowledge of all secretarial duties, practices and procedures
* Strong organization skills
* Excellent interpersonal skills
* Customer service orientation
* Relationship building
* Presentable
* The ability to interact with customers (internal and external) in a polite, but assertive manner
* Confidentiality
* Independence
* Innovative
* Role-modelling our values and good people management behaviours and disciplines
*Desired Skills: *
* Office Management
* Finance
* Human Resources
* Legal Advice
* Support Administration
* Travel booking
* Travel Arrangements
* Meeting Scheduling
* Hotel Booking
* Office Duties
* Office Administration
*Desired Work Experience: *
* 5 to 10 years
*Desired Qualification Level: *
* Degree
1 day ago
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