Responsibilities & Accountabilities:
Financial Management: In conjunction with the Director and Accountant: Debtors, Creditors, SARS E-filing: PAYE/UIF/VAT/SDL and Invoicing.
Reporting: Prepare reports on sales, cash flow and special projects.
Marketing: Manage and design all special project and events marketing material. Prepare adverts for candidates or positions to be marketed via social media and other relevant advertising platforms and increase brand awareness. Strong social media and digital marketing experience an advantage.
Support: Manage Director’s diary (business and personal), prepare visua presentations on PowerPoint and take minutes at meetings. When required respond to emails or other correspondence on behalf of the Director.
Personal Support: Support Director in terms of any personal requirements which may arise (errands for shopping, repairs, house-hold needs, etc.). Also assist with personal financial needs and liaison with financial planner.
Maintenance: Resolve all IT concerns and issues timeously and liaise with service providers. Ensure all office maintenance issues are resolved and use initiative with regard to this.
Travel Arrangements: Ensure prompt execution of travel arrangements (domestic and international).
Human Resources: Supervise office staff as required. Recruit new staff and manage the complete process including advertising, screening, interviewing, selection, trial day preparation, induction and training.
Training: Monitor skills development needs/gaps and implement relevant training programmes. Ensure updated knowledge of software programmes and where required provide training to staff.
Management and Employees
Clients and Candidates
Suppliers and Accountants
Relevant Qualifications, Knowledge and Experience:
Matric and relevant tertiary qualification (advantageous)
Minimum of 5 years working experience in a PA/Office Management position preferably within the Recruitment Industry or a Small Business environment
Relevant staff management, recruitment and HR experience
Strong financial acumen is a pre-requisite with relevant creditors/debtors experience (bookkeeping experience up to trial balance will be advantageous)
Medical aid submission and insurance claims experience
MS Office with advanced PowerPoint, Excel and Pastel (preferably) experience
Relevant social media knowledge i.e. LinkedIn, Twitter, Facebook, Instagram, etc.
Accurate and fast typing skills (60wpm)
Required General Attributes:
Exceptional communication skills (written and verbal) on all levels
Must be able to multi-task and ensure all tasks are completed within given timeframes
Well organized and pedantic when it comes to attention to detail
Able to work under pressure whilst remaining adaptable, focused and flexible
Decisive and assertive when appropriate
Use own initiative and be proactive
Well groomed and highly presentable
Creative and artistic
Have a valid driver’s license and own vehicle
Prepared to work after hours if and when required