Legal Secretarial Assistant

Legal Secretarial Assistant


Legal Secretarial Assistant

Details of the offer

Join an exciting and friendly firm, where innovation is encouraged and there are great development opportunities for those who are ambitious.

This is a great opportunity for someone with ILEX, or business/administration qualifications. Alternatively someone with strong office and administration skills from professional services who may like to develop these further in a law firm. We offer a fantastic working environment, a collaborative and friendly team, reward and recognition as well as training and development.


The LSA provides junior secretarial, administrative and clerical support to the Partners, fee earners in the department by assisting and supporting the senior secretaries with tasks that included, but are not limited to the below:

•Audio and copy typing including amending documents, letters and emails, having the initiative to ensure that information is correct and checking, where appropriate, ensuring house style is adhered to and work is professionally presented, with no spelling or grammatical errors

•Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate

•Photocopying, scanning and printing, taking care to check all work before passing over, ie are any pages missing, is the document legible, or does it need to be sealed up etc

•Supporting the preparation of bulk documentation, files and bundles

•Preparing voluminous and complicated packs of papers for meetings and ensuring that the correct papers go to the correct recipients and that they are carefully checked and presented professionally

•Using Outlook to send and monitor calendar appointments electronic and physical paper filing

•Taking responsibility for the files you keep and ensuring that they are always up to date and that papers can be retrieved easily

•Upkeep and maintenance of the department's Interaction database including inputting business cards/data as appropriate Winscribe dictation

Key Skills & Experience:

•The ideal candidate will have relevant experience gained in a similar role within a professional services/law firm.

•Will have good IT skills and be able to use Word and Outlook - Powerpoint and Excel would be helpful but not absolutely necessary.

•Good communication skills with the ability to liaise and work well with Partners, Associates, Fee earners, Business Support staff and other secretaries

•Typing speed at least 45-50 wpm, but will be expected to develop to a higher speed

•GCSE Maths and English essential for the role, with good grades

The Firm:

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services, energy & natural resources, life sciences and media.

Our growing European network of offices supports an international client base alongside our Silicon Valley and China colleagues. We also work in a number of other jurisdictions through dedicated country teams.

Among our clients we count social media sites and high street coffee chains as well as pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and technology leaders.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

Our network has more than 1000 people working across 20 offices providing highly commercial advice based on an in-depth understanding of our clients' needs.

We operate across our offices in Amsterdam, Beijing, Belfast, Birmingham, Bologna, Brussels, Düsseldorf, Frankfurt, Hamburg, London, Luxembourg, Manchester, Munich, Milan, Paris, Rome, Shanghai, Turin, Venice and Silicon Valley.

In 2017, Fieldfisher was named Law Firm of the Year in Western Germany at the Juve Awards, and Law firm of the Year at the British Legal Awards. 2018 saw Fieldfisher named Law Firm of the year at the Legal Business Awards 2018.

Fieldfisher's Condor Alternative Legal Solutions won the award for 'New Business and Service Delivery Models’ at the FT Innovative Lawyers Europe Awards 2017. Fieldfisher also won Personal Injury Team of the Year at the Solicitors Journal Awards 2017.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role


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