Intake & Client Management Specialist (Est Time Zone)

Intake & Client Management Specialist (EST Time Zone)Get AI-powered advice on this job and more exclusive features.A recruitment firm is looking to hire a personable, analytical, and tech-savvy professional as an Intake & Client Management Specialist.
This role is perfect for someone who genuinely enjoys helping others, thrives on meaningful conversations, and has a talent for balancing friendliness with keen observation and insight.In this position, you'll connect with candidates in 20-minute sessions to explore their job search goals, assess their fit for potential roles, and ensure a smooth, professional transition to the recruiting team.Key ResponsibilitiesCandidate Intake & EvaluationConduct friendly, 20-minute virtual intake meetings with job candidates to understand their backgrounds, goals, and preferences.Ask guided questions while adjusting to each individual's communication style and needs.Use strong observational skills to assess candidate potential, professionalism, and presentation.Organization & Record KeepingAccurately document meetings and notes using internal systems.Clearly organize and label candidate files for easy access by the recruiting team.Collaboration & CommunicationMaintain open, efficient communication with recruiters to ensure candidates are transitioned smoothly.Provide candidates with warm, professional support—whether over video, email, or chat.Answer candidate questions clearly and kindly, guiding them through each step of the process.Ideal Candidate ProfileWe're looking for someone who is:People-first: You genuinely care about others and love helping people succeed.Analytical & observant: You're quick to pick up on details and can make thoughtful assessments.Friendly & relatable: You're approachable, empathetic, and easy to talk to.Excellent communicator: You can explain things clearly, both verbally and in writing.Organized & focused: You thrive on keeping things in order and managing multiple tasks at once.Tech-comfortable: You're at ease with video calls, file systems, and basic platforms.Self-motivated: You take initiative, work independently, and enjoy learning new skills.Part-time to start: 20 hours per weekEastern Standard Time (EST)$9/hourOpportunity to grow in hours and responsibility over timeThis is an excellent opportunity to be part of a supportive, mission-driven team where your communication skills and people instincts make a real difference.
If you're someone who loves connecting with others and bringing clarity to the hiring process, we'd love to hear from you!
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