The successful candidate will report to the HR Manager
MINIMUM REQUIREMENTS
Must have a HR or relevant degree in HR
Min 2 years experience in HR Admin
Solid experience in HR Admin
Proficient in Microsoft Office applications especially in MS Excel and Word;
Strong administrative and organisational skills and high level of integrity and confidentiality
Knowledge:
The job requires a knowledge and understanding of:
Knowledge of the industry and operations
Ability to analyse and evaluate market trends
Good relationship skills
Innovative and lateral thinking
Hands on management style
Independent
Strong negotiation skills
A good listener
Team player and ability to work in a dynamic team environment
Excellent reporting and presentation skillsAbility to research and study industry and related topics (environmental scanning
SKILLS:
The employee must be able to demonstrate the following skills:
Strategic planning competencies:
Demonstrating conceptual ability
Managing change
Management competencies:
Planning
Organising resources
Controlling utilization of resources and operational activities
Problem solving skills
People management competencies:
Motivating employees
Communication skills
Handling conflict
Valuing diversity
Building a team
Communication Competencies:
Making presentations
Compiling reports
Managing meetings
Self-Management competencies:
Pursuing learning opportunities and self-development
Time-Management
Customer Management competencies
Building & maintaining relations
Handling complaints/incidents
Marketing services
Business Competencies:
Interpreting financial information
Working with financial systems
Compiling and managing a budget
HR Processes & Information Management
Guard the confidentiality of the personal details and terms and conditions of employees, ensuring access to records and data only to authorized managers
Providing a reliable and timeous HR data
Coordinating all activities relating disciplinary processes
Management & update Org. Structures
Ensure all HR administration including appointments, terminations, transfers, promotions is completed timeously and accurately
Maintaining vacancy files for all vacancies
Maintaining IR files and Union/Shop Steward Meeting files
Monitor expiry dates of passports and work permits and communicate to relevant HR Manager in country as well as payroll
Assist in the recruitment procedures where necessary
Perform other tasks as may be required by the Human Resources Supervisor/Human Resources Manager.
HR Reporting
Liaise with countries on monthly statistical reports on KPIs, leave records, headcounts, and other information, contributing to narrative reports, and account for variances in data
Compiling the HR report
Training Reports / AD hoc reports e.g. performance review status, talent matrix
Org. Structure Management - Monthly updates
Performance Management
Ensure that Performance agreements for all manager are completed, signed and filed
Monitoring of probation review on a monthly basis
Assist with formulating development plans based on the performance agreements
Reinforce implementation of the PIP Process
Advise management on performance management processes & procedures
ATTRIBUTES
The employee must be able to demonstrate the following attributes/values:
Respect
Integrity
Commitment
Trust
Ownership
Passion
Teamwork
ONLYshort-listed candidates will be contacted
