Ref: MDL 10560 - HR Officer Employer Description Specialist Manufacturer of Sophisticated Technology based in the West Rand Job Description Please note this is a half day (8:00 13:00) vacancy! To deliver human resource and employee relations support to the business; consisting of moderately complex, routine and administrative activities. This role will act as a business partner by understanding the support requirements of the business and delivering in such a way as to improve efficiencies and processes in the business. The role will also direct the consistent implementation of human resources policies and practices throughout the business. Recruitment & Talent Management With the relevant line manager, prepare job specs for any vacancies Advertise all vacancies, both internally and externally Screen applicants and conduct interviews with the line manager Co-ordinate employee take-on documentation and onboarding processes, including the drawing up of accurate employment contracts Communicate all new appointments via the appropriate channels Educate line managers on the principles and processes of recruitment Maintain excellent and accurate employee records Continuously maintain job descriptions Guide and support business unit managers on recruitment, promotion, and termination procedures, in-line with legislative requirements Policies and Process Put standard HR policies and processes in place that are aligned to legislation and the businesses strategic and operational objectives Develop and maintain policies, conducting training on the policies as required Proactively support the delivery of best practice HR processes Provide guidance on the interpretation and application of company policies and procedures, as required Provide HR advice and support to managers and employees on operational HR matters Payroll Administration Assist managers to take accountability for employee timekeeping records on the internal system Review timekeeping information and submit to the payroll department for weekly wages Submit all relevant weekly wages information and changes to monthly salary information to the payroll department (overtime, bonuses etc) Review payroll reports for weekly wage and monthly salary employees to ensure its accuracy Sign off on payroll information with the relevant line manager / director Collate information for payroll processing, and sign off on payroll, taking accountability for its accuracy and completeness Performance Management Train / coach managers on how to manage performance on a daily, weekly and monthly basis Put KPIs in place where appropriate and collaborate with line managers to improve their departments performance Assist in diagnosing and managing performance problems Industrial Relations Coach department managers on current and relevant employment legislation Address employee concerns by investigating and evaluating issues discreetly, and providing advice and guidance to resolve the concern Keep appropriate records and ensure that all relevant documentation is stored as required Institute disciplinary processes, where appropriate Attend to all CCMA conciliation and arbitration matters Manage industrial action in accordance with current legislative requirements Training and Development Guide and support department managers to conduct development discussions and collate their department training and development plans Monitor individual employee development within the departments Maintain records of all training Submit the Workplace Skills Plan and Annual Training Report on time; ensuring that the rebate is received Proactively put plans in place to support the companys BEE strategy on learning and development Take accountability for employee satisfaction surveys, and efforts to improve on any areas of concern highlighted by these surveys BBBEE Monitoring and Support Together with the Executives of the business, map out the annual and future BEE plans Ensure that BEE initiatives are budgeted correctly and that the action plans are implemented to achieve the targeted score Monitor the progress of BEE and report to the Executives and/or Board Proactively improve the BEE scoring in each area where improvements are possible Manage the annual BEE audit Employment Equity Put Employment Equity committee in place, train employees and comply with all other legislative requirements Schedule EE committee meetings and keep records Submit all EE reporting requirements timeously Reporting Submit monthly HR reports to the Executives and prepare updates for the Board Provide weekly and monthly updates all managers on the relevant HR matters in the business. Show proactive efforts to solve them Report on key HR metrics, where appropriate Qualifications Relevant Bachelors Degree / related diploma Proficient in MS Office: Word, Excel, PowerPoint, Outlook Skills Minimum of 4 years in Human Resource function within a manufacturing environment Experience with unions - non negotiable Previous experience at CCMA and internal disciplinaries is advantageous Proven history of successful implementation of HR practices Previous payroll experience is an advantage Previous experience in managing BBBEE is an advantage Working knowledge of current HR legislation Ability to engage and operate at all levels of the organization Excellent listening and communication skills (verbal and written) Superior organizational skills Presentation and/or facilitation skills Goal-oriented Proactive, with the ability to work independently Excellent interpersonal skills Excellent administrative skills High levels of integrity and resilience Problem solving ability
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